Veolia is hiring an Executive Assistant

Position Purpose: Executive Administrative Assistant is responsible for providing administrative and strategic support to the President of Veolia North America, Municipal Water Contract Operations – West Region. The Executive Administrative Assistant will provide scheduling and other executive support; maintenance of office equipment and the management and maintenance of plan and program documents. The Executive Administrative Assistant will be responsible for ensuring appropriate communication between internal and remote or hybrid employees and field operations regarding administrative matters. They will also provide additional departments with general administrative tasks. The ideal candidate will be experienced in handling a wide range of high-level administrative functions and support related tasks for an operations team and must be able to work independently with little or no supervision. Primary Duties/Responsibilities: The successful candidate must be motivated and understand the critical value of being trustworthy. Provide administrative support to executives and operations management, including pre and post meetings documentation, managing executive and senior leadership schedules, creating and analyzing various reports and correspondence, filing (electronic and physical), answering phones, planning & coordinating conference calls, luncheons, meetings, travel, executive expense reports, etc. Train clerical staff and arrange for employee training by scheduling training or organizing training materials. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Assess the urgency and importance of situations and take the appropriate action to determine the necessary level management involvement. Provide assistance to the team on an as needed basis. Compose correspondence on both routine and complex matters. Work Environment: Very minimal travel required.