Trivium Group is hiring an Executive Assistant to provide comprehensive support for two high-performing founders. This hybrid role blends business and personal tasks, ensuring smooth daily operations and allowing the founders to focus on strategic priorities.
What You'll Do
- Manage complex calendars, appointments, and daily schedules.
- Monitor and organize inboxes; draft and send correspondence as needed.
- Prepare meeting reminders, reports, and follow-ups.
- Coordinate travel, accommodation, and itineraries (domestic & international).
- Track expenses, receipts, and reimbursements.
- Book personal appointments (grooming, fitness, wellness, etc.).
- Coordinate with household vendors and service providers (cleaners, maintenance, deliveries).
- Assist with errands, groceries, and online shopping.
- Manage personal and family calendars to ensure seamless scheduling.
- Support with light project management tasks, follow-ups, and reporting.
- Maintain documentation and ensure clarity across all ongoing initiatives.
- Act as liaison between founders and business partners, contractors, or vendors.
What We're Looking For
- 2–3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role.
- Experience supporting entrepreneurs, executives, or high-performing individuals.
- Strong command of English.
- Advanced proficiency in Google Workspace (Calendar, Sheets, Docs, Drive).
- Excellent time management and problem-solving skills.
- Comfortable balancing both business and personal tasks.
- Proactive and takes initiative — sees what needs to be done before being asked.
- Calm under pressure, thrives in a fast-paced and spontaneous environment.
- Highly organized, meticulous, and detail-oriented.
- Emotionally intelligent and professional in all interactions.
- Communicative and responsive — quick to update, follow up, and report.
Nice to Have
- Spanish is a plus.
Technical Stack
- Google Workspace (Calendar, Sheets, Docs, Drive)
Team & Environment
You will report directly to the founders (William & Alexis).
Benefits & Compensation
- Salary: $65,000–$80,000 per year (based on experience)
Work Mode
This is a hybrid position based in Miami, FL.
