Responsibilities
- Oversee calendar management, respond professionally to senior contacts via email, schedule cross-time-zone meetings, and organize detailed travel plans.
- Conduct research on vendors, tools, market data, and personal topics, then deliver concise summaries, calculations, or spreadsheets.
- Monitor and process expenses, invoices, and receipts while maintaining accurate and straightforward financial logs.
- Create, revise, and format documents, presentations, and PDFs as required.
- Manage email correspondence and occasional phone interactions on the executive’s behalf, ensuring prompt follow-up.
- Write, update, and post job listings for various positions as needed.
- Perform in-person errands in Mumbai, including bank visits, document delivery or collection, and coordination with local offices.
- Support both physical and online shopping tasks, including ordering, receiving, storing goods at home, and managing returns or exchanges.
- Assist with scheduling for personal and family matters, bookings, and event planning.
- Accompany family members to administrative appointments or vendor meetings when necessary.
- Organize travel logistics, including transportation, accommodations, and reservations.
- Handle various one-off tasks as they arise.
- Research and communicate with local service providers, evaluate options, and negotiate terms when appropriate.
- Lead small projects from start to finish, including sourcing resources and coordinating with freelancers or translators for language needs.
- Keep a well-structured record of vendors, contracts, and active assignments for easy access.
- Maintain both digital and physical files in an orderly and accessible manner.
- Prepare weekly summaries of tasks completed and progress made for executive review.
- Anticipate upcoming needs and suggest practical solutions to enhance time management and efficiency.
- Collaborate with other members of the executive support team.
Benefits
- Competitive compensation above industry standards
- Health insurance and monthly gym reimbursement of INR 6,000
- Access to premium subscriptions essential for performance, such as ChatGPT
- Primarily remote work environment
- Paid time off
- Performance-based bonuses at management's discretion
- Insight into the operations and leadership of a major Silicon Valley startup
- Opportunities for travel
Compensation
Above market salary
Work Arrangement
Hybrid
Team
Globally distributed team
Other
- Must be based in Mumbai and available to travel within the city for in-person errands such as bank visits, deliveries, or administrative duties.
- May need to partially align with the executive's working hours, typically in the EST time zone, though sometimes IST hours apply.
- Occasional domestic or international travel may be required, such as for conferences, meetings with key personnel, or offsite events.
- All work-related travel will be fully funded by the company.
