Provide comprehensive administrative support to senior engineering executives across multiple time zones, ensuring smooth daily operations and strategic efficiency. Manage complex calendars, coordinate domestic and international travel, and oversee expense reporting with precision and discretion.
What You'll Do
- Organize and prioritize executive schedules, balancing strategic meetings with urgent demands in a dynamic environment.
- Prepare agendas, presentations, and briefing materials for leadership reviews and technical discussions.
- Lead virtual meeting logistics, document key outcomes, and track follow-up items to maintain momentum across teams.
- Facilitate cross-functional collaboration by coordinating with other executive assistants and departments on company-wide initiatives.
- Initiate and manage purchase orders, vendor invoicing, and procurement processes for engineering services.
- Conduct research, compile data, and support special projects that improve operational effectiveness.
- Step in as backup for administrative functions across teams as business needs evolve.
Requirements
- Minimum of 7 years of experience providing executive-level support, ideally within engineering or technical organizations.
- Proven ability to operate independently while maintaining strong alignment with remote leaders and distributed teams.
- Outstanding organizational skills with the capacity to manage shifting priorities under tight timelines.
- Excellent communication abilities, including drafting professional correspondence and executive documentation.
- High judgment and integrity when handling confidential and sensitive information.
- Proactive problem solver who anticipates needs and takes initiative without direct oversight.
- Advanced fluency with Outlook, Microsoft Office, and digital calendar tools used for scheduling and coordination.
Preferred Qualifications
Experience in high-tech, software, or engineering-driven companies is strongly valued. Familiarity with global operations and remote collaboration enhances success in this role.
Work Mode
This position operates in a hybrid model. Employees are expected to be in the office Monday through Thursday. Friday offers flexibility for remote work, unless role-specific requirements mandate full-time office presence. The role supports teams across the United States and EMEA regions.
Benefits
- Access to global mental health and financial wellness programs.
- Comprehensive statutory and voluntary benefits, including medical, dental, vision, life, accident, disability, commuter, and retirement savings plans (401(k)/pension).
- Flexible time-off policies that support personal needs and work-life balance.
Culture
The environment values collaboration, trust, and independent thinking. Success comes from solving problems efficiently and delivering results that move the company forward. The team prioritizes collective achievement over individual recognition, operates with pragmatism, and embraces bold action. A sense of humor and the ability to adapt quickly are assets in this results-driven culture.
Equal Opportunity
The company encourages applications from all qualified individuals regardless of background. Accommodations are available in accordance with applicable laws to support accessibility and inclusion throughout the hiring process.
