Rockefeller Philanthropy Advisors is hiring an Events and Media Coordinator to provide critical support to a dynamic executive team. This is a fully remote role with occasional travel, ideal for a proactive professional who thrives as the central point of communication. You will coordinate high-impact schedules, manage media logistics, and oversee the execution of live and virtual events.
What You'll Do
- Coordinate and maintain a dynamic executive calendar, ensuring readiness for meetings, interviews, and public appearances.
- Monitor email and Voxer communication, flagging high-priority messages and organizing inboxes for efficiency.
- Manage logistics for internal meetings, media interviews, podcasts, and live events — from scheduling to presentation prep.
- Act as the key liaison between the executive and multiple internal teams including PR, Marketing, Events, and Affiliates.
- Support the planning and execution of live and virtual events: coordinate venues, materials, travel, and setup.
- Ensure the executive is equipped for presentations with all required tools and materials.
- Collaborate with media teams for live filming and class recordings.
- Provide on-site support during events, including evenings and weekends when needed.
- Assist with campaign execution by aligning schedules across internal initiatives and external partnerships.
- Manage executive gifting processes and ensure thoughtful brand-aligned guest experiences.
What We're Looking For
- 3+ years of experience in event coordination, executive support, or media logistics.
- Exceptional organizational skills with the ability to multitask, prioritize, and anticipate needs.
- Strong interpersonal skills with a polished and warm communication style.
- Discreet and professional when handling sensitive information.
- Comfortable working independently in a remote setting and navigating fast-paced environments.
- Proficient in Google Workspace, Monday.com, scheduling platforms, and communication tools like Voxer.
Nice to Have
- Experience supporting a public-facing executive, author, or influencer.
- Familiarity with the health, wellness, or functional medicine space.
Technical Stack
- Google Workspace
- Monday.com
- Voxer
Team & Environment
You will act as liaison between the executive and internal teams including PR, Marketing, Events, and Affiliates.
Benefits & Compensation
- Salary: $60,000–$65,000 annually
- Fully remote role (U.S.-based), with preference for Texas-based candidates.
- Opportunity to work on impactful events and campaigns with a purpose-driven organization.
- Collaborative, values-oriented work culture.
- Travel opportunities for live events and filming.
- Flexibility in daily schedule with periods of high event engagement.
Work Mode
This is a fully remote position with occasional travel. Candidates must be based within the United States, with a preference for those located in Texas.
Rockefeller Philanthropy Advisors is an equal opportunity employer committed to a collaborative, values-oriented culture.
