Tahaluf is looking for a Conference Producer to produce high-level, relevant industry conference programs. You will be responsible for speaker and delegate liaison, ensuring excellent customer service, and conducting market research to develop new conference ideas.
What You'll Do
- Produce high-level relevant industry conference programs.
- Liaise with key professionals, institutions, and companies in the production of conference programs.
- Engage with recommended speakers and confirm their attendance.
- Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.
- Prepare and communicate creative brief documents to the Marketing team.
- Prepare and lead telesales briefs and set follow-up meetings to track progress.
- Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.
- Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate.
- Mentor other conference producers within the team.
- Conduct a post-show analysis of the event including job title analysis.
- Effectively research topics with relevant industry professionals and the target market.
- Develop new conference ideas and program content through meetings and tele-research with key experts.
- Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.
- Identify key opinion leaders, institutions, and companies related to the event.
- Maintain existing and build new relationships to develop a conference with topics and speakers.
- Provide a list of hospitals that are leaders in specialist areas relating to the event.
- Look at additional add-ons and other ways of attracting more delegates such as workshops, poster sessions, and partnering with associations.
- Liaise and network with speakers, exhibitors, and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day.
- Assist with onsite duties as required for the duration of the event, which may require longer working hours.
What We're Looking For
- Educated to degree level or equivalent.
- Minimum two years’ experience in conference production.
- Speaks and writes clearly and fluently in English to both individuals and groups.
- Computer-literate and proficient in the use of Microsoft Word and Excel.
- Commercial awareness.
- Experience in a research-based role.
- Copywriting skills.
- Brand and market awareness.
Nice to Have
- Mandarin and Cantonese speaking.
- Technology background.
- Related industry or event knowledge.
- Conference production role experience.
Technical Stack
- Microsoft Word
- Microsoft Excel
Benefits & Compensation
- Competitive bonus.
- BUPA Medical Insurance for you and your family.
- Annual leave – 25 days.
- Remote working on Sundays.
- Working anywhere – 1 month every year.
- Wellbeing Benefits.
- Residency visa including yearly dependent fees.
- School fees contribution, 40,000 SAR per child per year (up to a max of three children).
- Individual annual flight allowance for expats.
- International Relocation Package*: Paid flight to Riyadh – for you and your family (up to a max of three children), 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000, Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs.
- Local Relocation Package*: Paid flight to Riyadh – individual and family (up to a max of three children), 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000, Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs.
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.
