Ballotpedia is hiring a Communications Associate, Email Marketing & Newsletter Publishing to support the delivery and growth of our email newsletter and marketing programs. You will coordinate distribution, serve as a final quality checkpoint, and help drive reader engagement for our mission-driven organization.

What You'll Do

Coordinate and distribute daily, weekly, and monthly email newsletters.
Support targeted email communications to audiences like candidates, educators, and research clients.
Maintain newsletter templates, landing pages, and email signup forms.
Coordinate publishing timelines for special editions and holiday schedules.
Ensure accuracy, formatting, and quality control for all outgoing email communications.
Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox.
Provide helpful responses to reader and candidate questions or route them to appropriate internal teams.
Identify and report errors raised by readers and coordinate follow-up as needed.
Support Ballotpedia’s commitment to responsive and professional audience engagement.
Assist with gathering and reporting key email performance metrics.
Support team workflows using communication and project management tools.
Help lead recurring team coordination meetings and publishing workflows.
Contribute to additional Communications team projects, including proofreading, document review, and content support.
Provide occasional support for video publishing, social media coordination, and special communications projects.

What We're Looking For

A demonstrated passion for Ballotpedia’s mission.
A collaborative, service-oriented mindset and a positive, team-focused approach to work.
Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously.
Excellent written communication and proofreading skills.
Strong organizational and project management abilities.
Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications.

Nice to Have

Familiarity with project management systems such as Asana or similar tools.
Experience with content publishing tools, social media platforms, or basic multimedia editing.
Interest in or experience using AI tools to increase productivity.

Technical Stack

Google Suite (Gmail, Google Calendar, Drive)
Slack
Asana

Team & Environment

You will join a multidisciplinary communications team at a mission-driven organization that values innovation, humility, intellectual curiosity, drive, and a collaborative spirit.

Benefits & Compensation

Salary: $45,000-$50,000
Unlimited vacation
Flexibility in scheduling (BP Flex)
An annual benefits stipend equivalent to $8,000 for health, vision, dental insurance, retirement accounts, and more.