PowerLines is hiring a Chief of Staff to directly support the Founder and Executive Director. In this role, you will act as a force multiplier and operational linchpin for a rapidly growing, early-stage nonprofit startup, ensuring the smooth execution of strategy and streamlined internal processes. You will be central to managing up and across the organization in a fast-paced, dynamic environment where every day presents new challenges and opportunities for impact.
What You'll Do
- Run weekly team meetings and lead preparation for internal meetings, including agenda development and notetaking.
- Manage internal and external workstreams and personnel, untangle organizational bottlenecks, and ensure optimal success.
- Lead organizational project management, including maintaining team progress trackers and developing KPIs and success metrics.
- Support the development and implementation of external engagement strategy for conferences, media, speaking opportunities, and strategic events.
- Support organizational and individual review processes, including the development of goals.
- Provide operational support to PowerLines projects and teams as needed.
- Support strategic planning and execution, keeping plans dynamic and responsive.
- Lead, develop, and assign ad hoc requests and special projects.
- Develop and maintain internal databases, including team folders, CRM systems, and dashboards.
- Embed technological and AI solutions to drive organizational efficiency.
- Oversee planning and execution of logistics for strategic events and convenings.
- Execute processing of reimbursements, receipts, and other expenses.
- Manage hiring and onboarding of new team members, including drafting role descriptions and contracts.
- Serve as an extension of the Executive Director, attending internal and external meetings on their behalf as needed.
- Oversee development of briefing books and preparatory materials for the Executive Director.
- Develop internal and external strategic memos, decks, and other materials.
- Work regularly with the Executive Director to ensure priorities and key tasks are completed.
- Draft internal memos and organizational messages to ensure strong internal communications and alignment.
- Ensure follow-up with key contacts from the Executive Director's external engagements.
- Travel with the Executive Director as needed.
- Support the Executive Director in coordination with major philanthropic partners.
- Support drafting of fundraising decks, grant proposals, budgets, memos, and reports.
- Support development of impact reports, dashboards, and the annual impact report.
- Support building of organizational and team culture, including planning retreats and team-building events.
- Develop systems to ensure strong cross-departmental communications and collaboration.
- Support professional development opportunities for PowerLines team members.
What We're Looking For
- Proven experience in an operational, project management, or chief of staff role, preferably in a startup or fast-paced environment.
- Exceptional organizational and systems-thinking skills with the ability to manage multiple complex workstreams simultaneously.
- Strong strategic and analytical abilities to support planning and develop success metrics.
- Excellent written and verbal communication skills for drafting memos, reports, and external materials.
- High degree of initiative, discretion, and ability to manage up and across an organization effectively.
- Experience with project management tools, database management (including CRM), and a knack for implementing tech/AI solutions.
- Ability to handle sensitive information with confidentiality and serve as a trusted representative of leadership.
- Willingness to travel and adapt to the dynamic schedule of an early-stage nonprofit.
- A passion for operational excellence and supporting mission-driven work.
Team & Environment
You will work closely with and report directly to the Founder and Executive Director. The role is embedded in a nimble, high-velocity startup environment at a rapidly growing nonprofit, offering significant opportunities for professional growth and the chance to shape the energy landscape.
Work Mode
This is a hybrid position based in Washington, DC.
PowerLines is an equal opportunity employer.
