Remote Raven is looking for a Bid Coordinator to provide critical support in our pre-construction and estimating process. You will help drive successful project pursuits by managing subcontractor outreach, communication, and bid coordination, ensuring timely and accurate proposals that meet our standards.
What You'll Do
- Coordinate bid invitations by distributing drawings, specifications, and project details to qualified subcontractors and conducting follow-up to maximize proposal participation.
- Organize and maintain bid files, drawings, addenda, RFI responses, and subcontractor communications to ensure accuracy and consistency.
- Serve as the primary point of contact for subcontractors during bidding, answering logistical questions and routing technical inquiries as needed.
- Monitor bid status, track subcontractor responses, update bid lists, and provide reporting to pre-construction leadership.
- Analyze historical cost data and past project pricing to support estimating accuracy, benchmarking, and continuous improvement.
- Update, maintain, and improve estimating templates, bid forms, and standard pre-construction documentation.
- Assist with takeoffs, data entry, file formatting, and administrative coordination to support estimators.
What We're Looking For
- 1–3 years of experience in construction administration, estimating support, or a related role.
- Proven ability to manage multiple bid deadlines and priorities.
- Comfortable communicating with subcontractors and vendors, confident in follow-up, outreach, and maintaining professional working relationships.
- Strong attention to detail with the ability to manage drawings, specifications, bid documents, and data accurately.
- Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning construction and estimating software.
- Collaborative, proactive, and service-oriented with a strong alignment to our company values of integrity, accountability, and teamwork.
Nice to Have
- Interest or experience in reviewing historical cost data, pricing trends, and bid information to support estimating accuracy.
Technical Stack
- Microsoft Office Suite (Excel, Word, Outlook)
- Construction and estimating software
Team & Environment
You will work closely with Pre-Construction Managers, estimators, and project teams.
Work Mode
This is a remote position based in Kenya.
Remote Raven is committed to fostering a culture based on our values of integrity, accountability, and teamwork.
