Role OverviewWe are seeking a detail-oriented Administrative Coordinator to join our Minneapolis office, providing essential support to key functional teams including Finance, IT, Legal, Marketing, and Operations. This position plays a central role in maintaining efficient workflows, supporting leadership, and contributing to a positive, collaborative work environment.
Key Responsibilities
- Coordinate daily administrative operations, including scheduling, correspondence, meeting logistics, and document preparation for department leaders.
- Manage complex calendars, arrange domestic and international travel, and support event planning for conferences and client engagements.
- Prepare presentations, reports, agendas, and meeting minutes using Microsoft Office and design tools.
- Support performance review cycles, departmental meetings, and staffing initiatives in partnership with leadership teams.
- Maintain accurate records, databases, and expense reports, assisting with budget tracking and financial documentation.
- Onboard new team members by guiding them through administrative processes and connecting them with internal resources.
- Identify inefficiencies in current workflows and recommend practical improvements.
- Uphold confidentiality when handling sensitive documents and communications across departments.
- Collaborate across teams to meet shifting priorities and tight deadlines while maintaining composure and professionalism.
Qualifications
Candidates should bring a minimum of five years of administrative experience, ideally within architecture, engineering, or a professional services setting. Strong organizational abilities and a proactive mindset are essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
- Experience with Adobe and InDesign is preferred.
- Excellent written and verbal communication skills, with the ability to interact effectively at all levels of the organization.
- Demonstrated ability to manage multiple priorities, solve problems, and build relationships across departments.
- Personal qualities include initiative, adaptability, discretion, and a commitment to teamwork.
Education and Background
- A Bachelor’s degree in Business Administration or a related field is preferred.
Work Environment
This is an onsite role based in Minneapolis, MN, requiring full-time presence during business hours. The ideal candidate thrives in a culture that values empathy, curiosity, and meaningful contributions. We support flexibility, celebrate diverse perspectives, and foster innovation through inclusive collaboration.
Compensation and Benefits
This position offers an hourly wage ranging from $27.74 to $31.35, commensurate with experience. Benefits include an annual bonus, a success-sharing program, a guaranteed 401(k) contribution, comprehensive medical, dental, and life insurance, paid parental leave, disability coverage, and generous paid time off. The organization emphasizes long-term growth, employee well-being, and shared success.
