Responsibilities
- Provide personal and professional support to the Chief Corporate Affairs and Public Policy Officer
- Provide intermittent help to her direct stakeholders for external events (think schedules, travel reservations, etc for conferences, and InMobi events for external stakeholders)
- Represent and elevate the effectiveness of her/his office with poise, grace, confidence and utmost professionalism
- Schedule stakeholder meetings, staff meetings, off-sites, dinners, events, and speaking engagements. Ensure that all logistics are handled, including facilities, A/V, security, and catering requirements, with focus on efficient time management
- Manage complex, very demanding, and every changing calendars involving numerous participants spanning across various departments/functional groups and geographic locations/time zones with tact and excellent judgment without giving off the perception of being a “gatekeeper”
- Manage department deadlines, both internal and external, to ensure smooth delivery of outcomes
- Coordinate, set up and clean up after meetings
- Plan, book and coordinate dynamic travel logistics and have the foresight to think through all of the logistical details
- Organize and submit expense reports, as needed
- Anticipate the needs of your executive and proactively allow time for travel between meetings and to and from events, make restaurant reservations or arrangements for all necessary breakfasts/lunches/dinners, reminds executives of upcoming birthdays/anniversaries/significant personal and professional events, arrange for flowers/gifts to be delivered proactively to personal and professional relations. Ensure executives don’t have to skip meals, miss medical appointments or significant professional/social/personal activities
- Partner with office managers, IT, facilities and other administrative support professionals to maintain the cleanliness of the office and conference rooms, ensure that the office is always stock full of supplies and sundries, coordinate weekly office lunches
Requirements
- Candidate must be flexible with their schedule and be comfortable handling last minute requests depending on the day
- Exceptionally high EQ, professional presence, maturity, dependability demonstrated interpersonal skills, deeply empathetic and strong understanding of the dynamics within complex globally distributed organizations. Successful track record of establishing credibility and trust with a diverse group of internal stakeholders
- Able to take effective action without having to know the total picture, and efficiently and proactively resolve difficult and complex situations
- Demonstrated ability to maintain the highest degree of confidentiality, security, while exercising tact and diplomacy in managing highly sensitive, privileged, material non-public information and hold in the strictest confidence is absolutely critical
- This is a highly visible position that requires interaction with associates at all levels internally as well as externally
- High degree of integrity, natural desire to empower, strong work ethics, organized, punctual, deep sense of accountability and desire and ability to continuously improve
- Strong analytical, critical thinking, problem-solving, judgment, negotiating, influencing, and decision-making skills. Proven ability to consult with stakeholders of all levels in order to develop and execute solutions
- A proficient, savvy, and enthusiastic user of technology Who can learn any new desktop or mobile app that is put in front of you quickly
- Understanding of international travel logistics management and organizing events on a local and international level
- Excellent written and oral communication skills are an absolute must as well as strong interpersonal skills and the ability to handle multi-faceted responsibilities simultaneously
- Must be results-oriented, have a high degree of motivation, and have organizational and time-management skills
- You are passionate about empowering others, always having fun, and possess the natural ability to draw others in with your positive, encouraging, inclusive energy and wickedly clever sense of humor. It is impossible for anyone to have a bad day when you’re around
- You are up for anything thrown at you and have a tendency to stay calm and focused in stressful situations. Ability and desire to learn new skills and effectively perform unfamiliar tasks quickly. Openness to taking on new responsibilities as needs change and new requirements develop
Work Arrangement
Remote (Worldwide) — San Mateo, New York, London, Singapore, Tokyo, Seoul, Jakarta, Bengaluru
Additional Information
- Must be flexible with schedule
- Must handle last minute requests
- Must manage complex, demanding, and ever-changing calendars across time zones
- Must interact with associates at all levels internally and externally
- Must manage international travel logistics
- Must organize local and international events
- Must handle multi-faceted responsibilities simultaneously
- Must be available to support external events including conferences and InMobi events
