Jones Lang LaSalle (JLL) is hiring an Assistant Facilities Manager @ TokyoHQ

Jones Lang LaSalle (JLL) is seeking an Assistant Facilities Manager for our TokyoHQ and Education/Training Center. In this role, you will manage a team to provide stable performance across all facility services. You will be part of an organization committed to hiring the best talent and empowering them to grow meaningful careers.

What You'll Do

• Manage both soft and hard service operations, including cleaning services.
• Manage access control and badge creation.
• Establish relationships with key users for smooth facility operation.
• Assist in implementing Industry Best Practice operations.
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained.
• Set up SOPs and maintain them to the latest version.
• Assist in financial processes to ensure timely and accurate completion of financial management requirements.
• Ensure prompt and accurate management of Budget, Purchase orders, and Invoices.
• Actively encourage an environment that supports teamwork, cooperation, performance excellence, and personal success.
• Provide management of all contractors to ensure they perform to required standards.
• Provide procurement of vendors and services as required.
• Manage operational performance with KPI scores.
• Achieve saving targets with team members.
• Handle contract management.
• Consolidate information and generate reports, communications, and documents as required.

What We're Looking For

• More than 3 years experience in Facility Management, Hospitality services, or a related field.
• More than 1 year experience in People Management.
• Good communication and presentation skills.
• Mind-set of diversity and inclusion.
• Native level in Japanese and business level in English.
• Knowledge and skill for Microsoft applications (Excel, PowerPoint, Word, Outlook).
• Self-motivated; confident & energetic.
• Strongly goal-oriented – focuses on meeting all performance targets.
• Team player – cooperates and works well with others to meet targets.

Technical Stack

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook

Work Mode

This role is onsite in Tokyo, Japan.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.