Responsibilities
- Manage and optimize your client’s work calendar, scheduling meetings, appointments, and events based on business priorities
- Coordinate meetings with internal teams, clients, and other stakeholders, ensuring efficient use of their time
- Organize and prioritize daily tasks, meetings, and follow-ups to ensure deadlines are met
- Handle business travel arrangements based on the client’s work schedule and specific needs
- Serve as the point of contact for your client’s emails, phone calls, and other professional communication, ensuring responses are timely and professional
- Manage and streamline the flow of information to ensure your client receives all the relevant updates and data they need
- Prepare and organize materials for meetings, including agendas, presentations, and reports
- Act as a liaison between your client and their internal teams, ensuring smooth communication and follow-through on tasks and initiatives
- Help manage positive and productive relationships with key stakeholders
- Provide logistical support for client-facing meetings, including coordination of schedules, follow-ups, and additional requirements
- Coordinate small-scale projects and tasks that align with your client’s strategic goals, tracking progress and ensuring all milestones are achieved
- Research and compile information as needed for ongoing tasks or initiatives
- Assist with ensuring deadlines are met, proactively following up on open tasks
Requirements
- Professional fluency in English, with excellent reading, writing, and speaking abilities
- At least 5 years in a communication-heavy role at a reputable firm, demonstrating strong interpersonal and organizational skills
- An undergraduate degree is preferred, though relevant work experience is also valued
Nice to Have
- Certifications such as an MBA, CFA, CIM, CIPM, or CIMA
Work Arrangement
Hybrid
Additional Information
- Work a split shift with some overlap with our client’s time zone
- Be present for in-person training programs during your first 90 days with us
- Work inclusively with individuals from a variety of backgrounds, ensuring that both personal and collective dignity are supported
