WeyMedia is hiring an Administrative Manager to take ownership of day-to-day operations and keep everything running smoothly. You will bring order, lead by example, and support our team in a fast-paced, remote-first environment.
What You'll Do
- Manage team task boards and internal tracking tools to ensure projects and administrative tasks are completed on time.
- Oversee scheduling and calendar management for meetings, events, and team milestones.
- Manage multiple email inboxes and coordinate communications across teams.
- Organize and maintain internal documentation, spreadsheets, and standard operating procedures.
- Assist the Founders and leadership team with administrative and operational support.
- Support the hiring process by drafting job descriptions, screening candidates, scheduling interviews, and conducting reference checks.
- Coordinate onboarding for new hires, including accounts, equipment setup, documentation, and orientation.
- Assist with the offboarding process, including equipment return.
- Keep inventory of new hire materials like laptops and swag.
- Plan and lead employee engagement initiatives, team-building activities, monthly events, and holiday gifts.
- Champion a culture of learning and excellence by supporting professional development opportunities.
- Respond to administrative requests from team members promptly and thoughtfully.
- Take notes in team meetings, document action items, and follow up to ensure completion.
- Support stretch projects and cross-functional work as needed.
- Wear many hats and thrive in a fast-paced, lean, and agile environment.
What We're Looking For
- At least 5 years of experience in a fast-paced environment.
- Highly organized, thrives on structure, and meets deadlines with ease.
- A self-starter who is dependable, trustworthy, and takes pride in excellent work.
- Highly resourceful with a love for solving problems.
- An affinity for following, managing, and designing scalable, efficient, and effective processes and workflows.
- Strong written and verbal communication skills.
- Tech-savvy and comfortable with tools like Google Workspace, project management platforms, and other work management software.
- Excellent scheduling, organizing, and prioritizing skills with strong attention to detail.
- Ability to thrive in a remote-first environment and stay connected and productive while working from home.
- A growth mindset – always learning, adapting, and ready to take on new challenges.
- Cares about making life easier for those around you.
Nice to Have
- Experience ideally in a startup or professional services setting.
Technical Stack
- Google Workspace
- Project management platforms
- Other work management software
Team & Environment
You will support the Founders and leadership team.
Benefits & Compensation
- Work from home anywhere in Canada with permanent remote full-time status.
- Opportunities for continuous growth and career advancement.
- Competitive salary based on your skills and experience.
- Performance-based bonuses.
- 100% paid premiums for health, dental, and vision insurance.
- Ample vacation time and standardized public holidays across Canada.
- New Employee Toolkit: company laptop, second monitor, and a dozen other useful items.
- Mental health support through inConfidence and the Calm app.
- Mobile phone allowance to help cover part of your monthly bill.
- Regular team building fun including team games, lunches, happy hours, competitions with prizes, and more.
- Challenging and rewarding work that has a real impact on the financial health of Canadians.
Work Mode
This is a permanent remote, full-time position for candidates located anywhere in Canada.
WeyMedia is an equal opportunity employer.
