Mass General Brigham (The McLean Hospital Corporation) is hiring an Administrative Coordinator

Mass General Brigham (The McLean Hospital Corporation) is seeking an Administrative Coordinator to provide high-level administrative support to executive and management teams. In this role, you will ensure efficient office operations, managing schedules, coordinating meetings, handling correspondence, and potentially leading junior administrative staff.

What You'll Do

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

What We're Looking For

• High School Diploma or Equivalent.
• 5-7 years of experience in an administrative role, preferably in a healthcare setting.

Nice to Have

• Associate's Degree in Business Administration or related field of study.
• 1-2 years of experience supporting senior-level staff.

Technical Stack

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Team & Environment

This role supports executive and management teams within the organization.

Benefits & Compensation

• Compensation: $20.43 - $29.21/Hourly.
• Comprehensive benefits.
• Career advancement opportunities.
• Differentials, premiums and bonuses as applicable.
• Recognition programs.

Work Mode

This position operates on a hybrid basis and is located at 55 Fruit Street.

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.