Pavago is seeking a detail-oriented and proactive Administrative & Bookkeeping Assistant to support the operational and financial backbone of our creative, service-driven business. This role is critical to maintaining accuracy across bookkeeping, payroll, inventory, and vendor management, enabling the broader team to operate efficiently.
What You'll Do
- Manage daily bookkeeping activities and ensure financial records are accurate and well-organized.
- Process payroll calculations and ensure timely and accurate payment distribution.
- Prepare and complete required tax forms while maintaining compliance with applicable financial regulations.
- Support the implementation, maintenance, and optimization of accounting systems and financial tools.
- Oversee inventory tracking, ordering, and stock level optimization.
- Monitor usage trends to prevent shortages, delays, or overstocking.
- Maintain clear documentation and reporting related to inventory movement and costs.
- Execute vendor and expense optimization strategies to control costs and improve efficiency.
- Build and maintain strong vendor relationships to ensure favorable terms and timely service.
- Track vendor payments, contracts, and ongoing obligations.
- Maintain organized financial, inventory, and vendor documentation.
- Use spreadsheets and internal reports to support analysis, tracking, and decision-making.
- Ensure consistency, accuracy, and reliability across all administrative and financial processes.
What We're Looking For
- Proven experience in bookkeeping and financial administration.
- Hands-on experience managing inventory and vendor relationships.
- Strong proficiency with accounting and payment processing tools, including QuickBooks and Square.
- Advanced Excel skills for tracking, analysis, and reporting.
- Excellent written and verbal communication skills, particularly when working with vendors.
- Ability to manage time effectively and prioritize tasks independently.
Nice to Have
- Previous experience in a similar administrative or bookkeeping role.
- Experience supporting small businesses or creative-service environments.
- Familiarity with U.S. small business tax requirements and compliance processes.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Relevant certifications or professional training.
Technical Stack
- QuickBooks
- Square
- Excel
Work Mode
This is a fully remote position.
