Dewberry is hiring an Administrative Assistant

Dewberry is seeking a detail-oriented Administrative Assistant to support the Transportation Business Unit in Owings Mills, Maryland. This role reports to the Deputy Business Unit Manager and Department Managers, supporting a team of approximately 30 professionals. The work is diverse, requiring strong communication and collaboration skills, and includes project account set-up, financial reporting, document support, and office administration.

What You'll Do

• Handle sensitive information with complete discretion.
• File and archive both electronic and hard copy project-related documents.
• Order office and breakroom supplies.
• Receive and distribute incoming mail; prepare and package outgoing mail, including project correspondence and deliverables.
• Create and distribute meeting invitations and coordinate events (arrange food and beverage services).
• Assist with travel arrangements and event registrations.
• Track proposals and change orders using internal software.
• Coordinate with the accounting team to prepare and compile invoices.
• Assist with financial management including contract and project set up, tracking budgets, reviews, and project close-out requests.
• Coordinate with subconsultants and joint-venture partners to confirm timely invoice submissions.
• Track outstanding invoices and payment status.
• Assist project managers with progress reports, project reallocation request letters, invoices and payment applications.
• Process subconsultant agreements and invoices.
• Generate and distribute standardized financial reports (monthly, quarterly, or as needed).
• Perform other administrative duties as required.

What We're Looking For

• Minimum of 6 years of bookkeeping/accounting experience.
• Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat.
• Strong mathematical skills for accounting and financial reporting.
• Ability to create improved work efficiencies through application of technology.
• Service oriented and flexible with a 'can do' attitude.
• Able to organize and prioritize workload as needed to meet schedules.
• Proactive, takes initiative, and retains information to complete repeated actions on a regular basis.

Nice to Have

• Bachelor’s degree.
• Maryland Notary license.
• Experience working with Engineering or Architectural firm(s).
• Experience with Maryland Department of Transportation Modals.

Technical Stack

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Adobe Acrobat

Team & Environment

Supports a team of approximately 30 professionals and reports directly to the Deputy Business Unit Manager and Department Managers.

Benefits & Compensation

• Salary range: $62,038 - $79,763

Work Mode

This is a hybrid position based in Owings Mills, Maryland.

Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.