Responsibilities
- Monitor and manage the Trademark Admin inbox, including reviewing, organizing, and filing email correspondence.
- Enter and record attorney daily time capture accurately and in a timely manner
- Open new matters and prepare, complete, and process matter intake forms
- Draft and prepare Engagement Letters for attorney and client execution
- Process Agent invoices, ensuring accuracy to help facilitate timely collection
- Review and report on registration and renewal certificates on a weekly basis
- Coordinate trademark watch notice renewals, including:
- Preparing and sending renewal reminder emails to clients
- Serving as liaison with the watch service provider
- Reviewing and processing related invoices
- Perform other tasks and support projects as assigned.
Requirements
- Associates/Bachelor’s Degree
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple deadlines and prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Professional demeanor with the ability to interact effectively with attorneys, clients, and staff with a team-first mindset.
- Proficiency in Microsoft Office (Word, Outlook, Excel)
Nice to Have
- law firm, intellectual property, or trademark experience
- Experience with document management and billing systems (e.g., iManage, Chrome River, or similar applications)
Benefits
- coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Additional Information
- Full-time, Monday through Friday, 9 am - 5:00 pm ET
- Amount of Travel Required: None
