About the Role
This role involves managing administrative tasks for team efficiency, including calendar coordination, meeting preparation, document handling, and acting as a point of contact for internal and external stakeholders.
Responsibilities
- Manage and prioritize incoming inquiries and communications
- Coordinate schedules and organize meetings across multiple time zones
- Prepare agendas, presentations, and meeting materials
- Maintain accurate records and shared documentation systems
- Track action items and follow up on deliverables
- Support onboarding for new team members
- Handle travel arrangements and itineraries as needed
- Assist with expense reporting and financial documentation
- Ensure data privacy and confidentiality in all tasks
- Collaborate with team leads on project timelines
- Update and manage contact databases
- Draft and proofread correspondence and internal updates
- Monitor team calendars for scheduling conflicts
- Organize virtual and in-person events
- Provide backup support during team absences
Nice to Have
- Experience in technology or software services environment
- Familiarity with CRM or project management platforms
- Background supporting executive or leadership teams
- Knowledge of travel coordination systems
- Experience with onboarding or orientation programs
Compensation
Competitive salary and benefits package
Work Arrangement
Remote with flexibility for Boston-based collaboration
Team
Part of a dynamic, distributed team supporting enterprise operations
Why This Role Matters
This position is essential for maintaining team productivity and ensuring seamless operations across departments. Your support enables leadership and project teams to focus on strategic goals.
Growth Opportunities
Opportunities for skill development in project coordination, process improvement, and cross-functional collaboration are built into the role.
Not available for this position
