Teamified is hiring an Administrative Assistant to provide comprehensive operational and administrative support to the Director of Operations and Operations Manager. In this role, you'll manage daily tasks, ensure accurate record-keeping, and handle professional communication with clients and partners.
What You'll Do
- Provide administrative support to the Director of Operations and Operations Manager.
- Maintain and organize shared trackers, client orders, projects, and documentation.
- Assist with invoice creation and updates.
- Draft and manage professional email communication with clients and partners.
- Support wholesale order management, including order entry, shipment tracking, and issue resolution.
- Enter marketing orders and ensure timely, accurate processing into our WMS.
- Coordinate with Warehouse/3PL for shipping documents, packing slips, labels, and box dimensions.
- Assist with retailer product forms and sample requests.
- Ensure all records and systems are accurate and up to date, including Google Sheets, Monday.com, NuORDER, and Quickbooks.
What We're Looking For
- Ability to thrive in a fast-paced environment.
- Self-sufficient nature and ability to work independently while staying aligned with team goals.
- Advanced English with excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
- Proficiency in Google Suite, particularly Excel/Sheets.
Nice to Have
- QuickBooks experience.
- Experience with Shopify, NuORDER, and Quickbooks.
Technical Stack
- Google Suite
- QuickBooks
- Shopify
- NuORDER
- Monday.com
Team & Environment
This role reports to the Director of Operations and Operations Manager. You'll join a collaborative, no-silos environment that encourages learning and growth across teams.
Benefits & Compensation
- Flexibility in work hours and location, with a focus on managing energy rather than time.
- Access to online learning platforms and a budget for professional development.
- A dynamic social culture with team lunches, social events, and opportunities for creative input.
- Health insurance.
- Leave Benefits.
Work Mode
This is a global position.
Teamified is an equal opportunity employer.
