Responsibilities
- Manage executive support and logistics, including calendar management, travel bookings, expense processing, and professional development registrations.
- Oversee office operations and front desk coordination, including guest reception, incoming calls, mail distribution, shared-space scheduling, and inventory ordering.
- Handle contracts and financial administration, such as submitting contracts for approval, processing invoices, purchase orders, and accounts payable tasks.
- Plan and support meetings and events, including team retreats, conferences, and in-office or virtual meetings with scheduling, agendas, and meals.
- Provide HR and people-operations support, including onboarding coordination, employee communications, documentation, and assistance with HR processes as needed.
- Collaborate across the organization to support special projects, initiatives, and daily operational needs.
- Build relationships with executives, c-suite, and key team members.
Requirements
- Associates degree or equivalent combination of education and experience.
- At least two years of experience in an administrative / office support role in a fast-paced environment.
- Proficiency with Microsoft Office products, including Outlook and PowerPoint.
Nice to Have
- Experience with Concur software.
- Previous experience supporting multiple executive schedules.
- Previous experience with travel and event planning.
Work Arrangement
Hybrid
Additional Information
- This is a part-time position with an expected work volume of about 20 hours per week, allowing for flexibility and work-life balance.
- We offer a hybrid, flexible office environment with the advantages of both in-person work and remote work.
