Paired is looking for a Administrative Assistant for a U.S. Facility Management to build and maintain a reliable network of trade subcontractors nationwide. In this process-driven role, you will be the key link in onboarding qualified technicians to support operational service delivery.

What You'll Do

Source subcontractors (electricians, plumbers, HVAC, general trades) in targeted U.S. cities using tools such as Yahoo Maps, Google Maps, and the Better Business Bureau.
Identify small, local, owner-operated companies aligned with required price ranges and service expectations.
Conduct short qualification interviews to assess commercial/industrial experience, availability, travel radius, pricing, and licensing.
Document all relevant details in company spreadsheets and ensure accuracy of each subcontractor profile.
Send subcontractor agreements, W9s, and insurance (COI) requirements to qualified vendors.
Follow up consistently to obtain completed paperwork, verify compliance, and upload all documents to the internal server.
Enter final subcontractor data into company software systems for operational use.
Maintain a minimum of three qualified subcontractors per trade in every major metropolitan area, then expand into surrounding rural regions.
Respond to urgent requests during business hours, including last-minute emergency work orders requiring immediate sourcing.
Provide ongoing updates to operations and leadership on progress, gaps, and market coverage needs.

What We're Looking For

Strong English communication skills, both written and verbal.
Minimum 1-2 years of experience in sourcing, vendor management, recruiting, operations coordination, or call center outreach.
High attention to detail with strong administrative and documentation skills.
Ability to conduct structured phone interviews and evaluate trade qualifications.
Proficiency with spreadsheets, shared drives, and document management.
Strong follow-through and organizational discipline.
Ability to work independently, manage a high outreach volume, and meet sourcing targets.
Must be available for ad hoc tasks and urgent sourcing needs during the workday, including late-afternoon emergencies.

Nice to Have

Prior experience in facility maintenance, construction trades, field services, or service operations.
Familiarity with U.S. geographic regions, metropolitan areas, and trade licensing requirements.
Experience working with small subcontractors or mom-and-pop service providers.
Background in compliance documentation, contractor onboarding, or vendor qualification.