The University of Vienna is looking for an Administrative Assistant to join the Communication and Services Team within our International Office. This position provides comprehensive administrative support and is initially limited to 6 months, with the possibility of extension.
What You'll Do
- Provide administrative and organizational support to the Communication and Services Team.
- Manage general assistant tasks including reception, hospitality, mail, and email.
- Handle orders, bookings, and office supplies.
- Organize events.
- Assist with the administration of the univie: summer/winter schools, including processing data in the mobility tool and creating courses.
- Support communication efforts by maintaining mailing lists, conducting mass mailings, answering initial inquiries, and providing website support.
What We're Looking For
- Very good skills in MS Office.
- Very good German and English language skills.
- Strong team and communication skills.
- A structured working style and personal initiative.
- Willingness to work, independence, and flexibility.
- Matura or Fachmatura qualification.
Nice to Have
- A Bachelor's degree is desirable.
Technical Stack
- MS Office
Team & Environment
The Communication and Services Team is part of the International Office and currently consists of four colleagues.
Benefits & Compensation
- Work-Life-Balance: Attractive flextime model for flexible working hours.
- Inspiring working climate: Collegial atmosphere in one of Europe’s oldest and largest universities.
- Good public transport connections: Workplace located in the heart of Vienna.
- Internal further training: Extensive, free course offerings.
- Fair salary: Base compensation of €1,379.60 gross/month for 20 hours/week, which can increase with relevant professional experience.
- Equal opportunities for all.
Work Mode
This is an onsite position located in Vienna, Austria.
The University of Vienna pursues an anti-discriminatory hiring policy and values equal opportunities, the advancement of women, and diversity. We strive to increase the proportion of women in academic and general university staff, particularly in leadership positions, and therefore explicitly call on qualified women to apply. Women will be given preferential consideration if equally qualified.
