ComForCare is hiring a full-time Administrative Assistant & Bookkeeper to ensure smooth back-office operations and provide reliable support for our sales and management teams. This position merges traditional administrative duties with key accounting responsibilities.
What You'll Do
- Provide daily administrative support to sales and management teams.
- Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
- Manage invoices, billing, and sales tax processes, including filing and payment.
- Enter property invoices and reconcile records in Microsoft Dynamics SL.
- Track and follow up on outstanding tasks for sales staff.
- Assist with preparation of documents, contracts, and internal reports.
- Monitor shared email inboxes and ensure timely responses or task delegation.
- Coordinate with vendors, internal stakeholders, and accounting teams as needed.
- Support in managing schedules, appointments, and task priorities.
What We're Looking For
- High school diploma or equivalent.
- Proven experience in administrative support, billing, or accounting assistant roles.
- Proficiency in Google Workspace, Excel, and CRM/accounting platforms.
- Strong understanding of invoices, billing, sales tax filing, and reconciliations.
- Excellent organizational and multitasking skills.
- Strong written English skills.
- Ability to work independently, maintain accuracy, and meet deadlines.
- Professional remote work environment and reliable internet.
- Availability to work full-time within U.S. time zones (PST, CST, or EST).
- Attention to detail and a proactive mindset.
- Comfortable using task management and communication tools.
- Introductory video submission required as part of the hiring process.
Nice to Have
- Additional administrative or accounting coursework is a plus.
- Proficiency in QuickBooks.
- Verbal fluency preferred.
Technical Stack
- Google Workspace
- Excel
- CRM platforms
- Microsoft Dynamics SL
- QuickBooks
Team & Environment
You will provide support for sales and management teams.
Benefits & Compensation
- Compensation: $1,200 USD per month
Work Mode
This is a fully remote position. You can work from home.
ComForCare is an equal opportunity employer.
