Rockwell Automation is seeking an Administrative Assistant to provide critical support to Managers and staff at our Ladysmith, WI facility. In this onsite role, you will enhance team effectiveness by managing schedules, correspondence, and confidential information, reporting directly to the Plant Manager.
What You'll Do
- Professionally interact with customers, compose correspondence, schedule meetings, maintain files, and handle confidential information with discretion.
- Arrange domestic and international travel and be on call to change reservations on short notice.
- Ensure passports, visas, and other travel documents are up to date and correct.
- Schedule and coordinate meetings, both local and offsite, ensuring all audio-visual and network connection requirements are met.
- Arrange for refreshments and food as required.
- Provide prompt, customer-oriented service to all callers and visitors.
- Use SAP knowledge for shipping and supply ordering processes.
- Support the onboarding process for new hires.
- Coordinate internal department activities.
- Actively participate in the schedule and agenda of the Manager(s); facilitate project timelines and support their efficiency.
What We're Looking For
- HS Diploma or GED equivalent.
- Legal authorization to work in the U.S. We will not sponsor individuals for employment visas, now or in the future, for this job opening.
- The ability to travel 5% of the time.
Nice to Have
- Bachelor Degree.
- Human Resource Department Confidentiality experience.
- Workday knowledge/experience specifically with payroll and reporting.
- Concur knowledge/experience.
- Meeting notes recap skills.
- Purchase Order/Supply Management experience.
- Payroll administrative experience.
- Calendaring expertise.
- Employee Communication experience.
- Communication Board Management - content management.
- Food/Hospitality Event Management.
Technical Stack
- SAP
- Microsoft Office Suite
- Workday
- Concur
Team & Environment
You will report directly to the Plant Manager.
Benefits & Compensation
- Health Insurance including Medical, Dental and Vision.
- 401k.
- Paid Time off.
- Parental and Caregiver Leave.
- Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
Work Mode
This role is onsite in Ladysmith, WI.
We are an equal opportunity employer, including disability and veterans.
