Ignite Visibility is hiring an Administrative Assistant

Ignite Visibility is hiring an Administrative Assistant to be a vital part of our team. You will use your specialized skills to manage a variety of tasks, handling both routine and non-standard assignments independently to help the team achieve its goals efficiently.

What You'll Do

• Provide comprehensive administrative support to the project delivery team and other departments as needed.
• Manage calendars and take meeting notes.
• Create presentations, pitch decks, and prepare comprehensive reports.
• Accurately input and maintain data in relevant databases or systems.
• Conduct research and analyze data to support team objectives.
• Perform other administrative tasks as assigned, including ad-hoc projects.

What We're Looking For

• Proven track record in administrative support roles, preferably in an agency environment.
• Exceptional organizational skills and the ability to prioritize tasks, manage multiple deadlines, and work independently.
• Excellent verbal and written communication skills, with a strong ability to build relationships.
• Experience with ClickUp or similar project management platforms like Asana, Trello, or Jira.
• Proficiency with Google Workspace, including Gmail, Google Docs, and Google Calendar.
• Strong experience with Google Sheets or Microsoft Excel for data organization and analysis.
• Demonstrated ability to create professional presentations using tools like Google Slides, PowerPoint, Canva, or Pitch.
• Meticulous attention to detail and accuracy in data entry and document preparation.
• Ability to identify and resolve issues efficiently with a proactive approach.
• Flexibility to adapt to changing priorities, work environments, and technologies.
• Strong customer service skills and a commitment to providing excellent support.

Technical Stack

• Project Management: ClickUp, Asana, Trello, Jira
• Productivity: Google Workspace
• Analysis & Presentation: Google Sheets, Microsoft Excel, Google Slides, PowerPoint, Canva, Pitch

Benefits & Compensation

• Unlimited PTO and non-working holidays per country of residence.
• Pro-rated 13th-month bonus in select regions.
• Salary increases and performance-based bonuses.
• Referral bonuses and a monthly internet stipend.
• Continuous learning support.
• Fun and casual work environment with employee engagement activities and virtual gatherings.

Work Mode

This role is part of a global, fully remote team and is open to candidates based in the US.

Ignite Visibility is an equal opportunity employer.