Responsibilities
- Provide prompt support to all team members.
- Responsible for sourcing flights, hotels, car rentals, and other accommodations as needed and based on schedules and costs.
- Issue credit card authorizations.
- Resolve scheduling conflicts (problems, complaints, refunds) and other issues as they come up.
- Handle calls and emails from traveling team and drivers.
- Proactively provide feedback for purchasing requests to team members.
- Positive and professional attitude.
- Help resolve administrative problems.
- Consult with finance team for payments received.
- Book and/or upload trip expenses or other documents into the system.
- Maintain financial records for each traveler.
- Greet visitors and provide them with a hospitable experience.
- Arrange lunches (as applicable)
- Ensure reception area, kitchen and conference rooms are tidy.
- Prepare communications, such as memos, emails, invoices, reports and other correspondence as requested.
- Filing, scanning, copying and maintain filing systems (electronic or paper)
- Coordinate mail flow.
- Shipping and receiving coordination and shipment tracking.
Requirements
- Follow all company policies and procedures.
- Must be able to stand, bend, kneel, sit for lengthy periods and use hands for various functions such as typing and using various hand tools.
- Must be able to work from hand-written data sheets and memos.
- May require heavy lifting at times.
- Maintain a clean office area and work environment.
- Must be able to stand and crouch for filing purposes.
- Must be able to work overtime and occasional weekends.
- Must be able to lift 30 lbs.
Work Arrangement
Remote (City/Region)
Additional Information
- Must be able to lift 30 lbs.
- Must be able to stand, bend, kneel, sit for lengthy periods and use hands for various functions such as typing and using various hand tools.
- Must be able to work from hand-written data sheets and memos.
- May require heavy lifting at times.
- Maintain a clean office area and work environment.
- Must be able to stand and crouch for filing purposes.
- Must be able to work overtime and occasional weekends.
