PDF Tools is seeking a temporary Accounts Payable Specialist to join our Finance team for a 4-month engagement. You will be integral to supporting our day-to-day accounting operations, ensuring the accurate and timely processing of vendor invoices and employee expenses, maintaining strong vendor relationships, and supporting key accounting cycles.
What You'll Do
- Process and verify vendor invoices accurately and in a timely manner.
- Ensure invoices are properly approved and coded to the correct GL accounts and cost centers.
- Maintain and reconcile vendor accounts.
- Respond to vendor inquiries, resolve discrepancies, and maintain positive vendor relationships.
- Monitor the AP inbox and ensure timely handling of incoming invoices and requests.
- Assist with AP-related month-end closing activities, including reconciliations and accruals.
- Manage expenses reimbursements in accordance with company policies.
- Ensure compliance with internal controls, accounting policies, and documentation requirements.
- Maintain accurate records and ensure proper filing of invoices and supporting documentation.
- Support the accounting team with ad hoc accounting tasks and process improvements.
What We're Looking For
- Minimum 2 years of Accounts Payable experience.
- Solid understanding of AP processes and accounting fundamentals.
- Experience working with ERP or accounting systems, specifically NetSuite.
- Strong attention to detail and ability to manage high volumes of transactions.
- Good organizational and time-management skills.
- Ability to quickly learn systems and internal processes with minimal training.
- Ability to work independently in an international, remote work setup.
- Strong communication skills when interacting with internal stakeholders and vendors.
- Fluent in English both speaking and writing.
Technical Stack
- NetSuite
Team & Environment
You will join the Finance team within a global team of 110+ people.
Benefits & Compensation
- Impact the way over 60 million people get work done every month.
- Flexibility of a remote work environment, with occasional team meetups.
- 30 vacation days.
- Personal development budget of up to 2000CHF every year, plus days off for courses or training.
- Internal knowledge sharing and external coaching options during working hours.
- Hack days.
Work Mode
This is a fully remote position.
PDF Tools is an equal-opportunity employer, and we believe our strength comes from a team that reflects a wide range of backgrounds, identities, perspectives, and lived experiences. We welcome applicants of all genders, ethnicities, ages, abilities, orientations, and life paths.
