Smallpdf is hiring an Accounts Payable Specialist (Temporary - 4 months)

PDF Tools is seeking a temporary Accounts Payable Specialist to join our Finance team for a 4-month engagement. You will be integral to supporting our day-to-day accounting operations, ensuring the accurate and timely processing of vendor invoices and employee expenses, maintaining strong vendor relationships, and supporting key accounting cycles.

What You'll Do

• Process and verify vendor invoices accurately and in a timely manner.
• Ensure invoices are properly approved and coded to the correct GL accounts and cost centers.
• Maintain and reconcile vendor accounts.
• Respond to vendor inquiries, resolve discrepancies, and maintain positive vendor relationships.
• Monitor the AP inbox and ensure timely handling of incoming invoices and requests.
• Assist with AP-related month-end closing activities, including reconciliations and accruals.
• Manage expenses reimbursements in accordance with company policies.
• Ensure compliance with internal controls, accounting policies, and documentation requirements.
• Maintain accurate records and ensure proper filing of invoices and supporting documentation.
• Support the accounting team with ad hoc accounting tasks and process improvements.

What We're Looking For

• Minimum 2 years of Accounts Payable experience.
• Solid understanding of AP processes and accounting fundamentals.
• Experience working with ERP or accounting systems, specifically NetSuite.
• Strong attention to detail and ability to manage high volumes of transactions.
• Good organizational and time-management skills.
• Ability to quickly learn systems and internal processes with minimal training.
• Ability to work independently in an international, remote work setup.
• Strong communication skills when interacting with internal stakeholders and vendors.
• Fluent in English both speaking and writing.

Technical Stack

• NetSuite

Team & Environment

You will join the Finance team within a global team of 110+ people.

Benefits & Compensation

• Impact the way over 60 million people get work done every month.
• Flexibility of a remote work environment, with occasional team meetups.
• 30 vacation days.
• Personal development budget of up to 2000CHF every year, plus days off for courses or training.
• Internal knowledge sharing and external coaching options during working hours.
• Hack days.

Work Mode

This is a fully remote position.

PDF Tools is an equal-opportunity employer, and we believe our strength comes from a team that reflects a wide range of backgrounds, identities, perspectives, and lived experiences. We welcome applicants of all genders, ethnicities, ages, abilities, orientations, and life paths.