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Waltham, MA, USA Hybrid Full-time USD 30 – 32 / hour

New England Donor Services is hiring an Accounts Payable Coordinator

Responsibilities

  • Reviews and codes invoices, then enters them into the Accounts Payable system within Great Plains for processing and payment.
  • Contacts vendors via email or phone to clarify or resolve billing discrepancies or questions.
  • Organizes and manages weekly check disbursements, including matching invoices to checks and preparing them for authorized signatures.
  • Ensures checks are properly signed by the SVP, CFO, or designated signatory before mailing.
  • Distributes payment checks to vendors through the mail system.
  • Reconciles credit card statements on a monthly basis to ensure accuracy.
  • Processes daily deposits for all organizational bank accounts.
  • Records incoming cash payments in the Accounts Receivable module of Great Plains.
  • Provides temporary support to other finance team members as needed.
  • Adheres to a flexible work schedule adjusted to meet organizational demands.
  • Engages in finance-related projects and strategic initiatives as assigned.
  • Attends regular departmental meetings and company-wide gatherings.
  • Participates in required training sessions and professional development activities.
  • Completes additional duties as directed by the Director of Finance.
  • Completes additional duties as directed by the SVP and CFO.

Responsibilities

  • Reviews coding and enters general accounts payable invoices into Accounts Payable module in Great Plains for payment.
  • Communicates by email and phone to clarify and/or resolve billing issues related to vendors.
  • Coordinates weekly accounts payable check runs including matching and collating invoices and checks for signature by SVP and CFO or another signer. Mails out all checks.
  • Reconciles monthly credit card statements.
  • Makes daily deposits on all bank accounts. Posts cash receipts in Accounts Receivable module in Great Plains.
  • Provides back-up for other finance functions as requested.
  • Follows assigned work schedule which may vary based on the needs of the organization.
  • Participates in projects and initiatives.
  • Attends department meetings, company-wide staff meetings and trainings.
  • Performs other tasks and projects as requested by the Director of Finance and the SVP and CFO
About company
New England Donor Services
Come join our team and become part of what the Boston Globe has recognized as one of the Top 100 Women-Led Businesses in Massachusetts 2018 - 2025! Saving lives through organ and tissue donation is the mission uniting our employees and drives the work we do. New England Donor Services (NEDS) coordinates organ and tissue donation in Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, the eastern counties of Vermont and Bermuda. Responsible for one of the largest of the 55 Organ Procurement Organizations (OPOs) that make up the nation’s donation system, NEDS works with over 200 hospitals and serves nearly 15 million people in our region, screening nearly 55,000 potential donor referrals annually. With approximately $140M in operating revenues, NEDS employs 378 clinical and non-clinical staff members throughout New England and across the country.Our vision is to be a leader in the development and implementation of strategies to increase the life-saving and life-enhancing gifts of organ and tissue donation through effective relationships with our clinical partners, donor families and the communities we serve. Job Description: Please note: We are currently interviewing for our next New Hire Orientation starting the week of March 30th, 2026.Ready to make a difference every day and develop the team that saves and heals lives through organ, eye, and tissue donation? Are you a dynamic, learning and development professional who is dedicated to creating innovative training solutions and is driven by their passion for helping others develop the skills they need to be effective and engaged in their roles? Join us as a Learning and Performance Lead and help shape the future of education and employee performance at NEDS!What You’ll DoDesign & Innovate: Create dynamic, interactive learning experiences utilizing technology such as AR, VR, and AI.Collaborate & Lead: Partner with leaders and subject matter experts to deliver training that drives competency and engagement.Manage & Optimize: Assist in overseeing learning plans, track progress, and ensure compliance through our Learning Management System (LMS).Stay Ahead: Explore new trends and technologies to keep our learning programs fresh, immersive, and effectiveWhy You’ll Love It Here* Impactful Work: Every training and performance solution you design helps us meet our mission of saving and enhancing lives through donation. * Innovation: Work with the latest technologies such as AR, VR, and AI to create next-level learning experiences. * Flexibility: Office-based with remote work options. * Culture: Join a mission-driven team that values collaboration, growth, and helping others develop the skills they need to fuel our mission Qualifications: What We’re Looking For* A creative instructional designer with strong foundational knowledge of adult learning principles. * Tech-savvy and comfortable with tools like Articulate 360, Microsoft Office suite, LMS platforms, and emerging technologies. * Strong communicator who thrives in a collaborative environment. * Bachelor’s degree in education, instructional design, related field or equivalent clinical training or Organ Procurement Organization (OPO) experience. What You’ll Be a Part Of:You will be part of a team that supports the NEDS mission, to Save and Heal Lives, through the gift of Organ and Tissue Donation. As an NEDS employee, our benefits include:* Generous paid time-off program * Health, Dental, Vision, and Mental Health insurance coverage * 2x Annual Salary Life Insurance * Fertility Benefits * Inclusive Healthcare Programs * Flex Spending Account Options * 403(b) Retirement Plan with Organizational Contributions * Tuition Reimbursement * Employee Assistance Program (EAP) * Pet Insurance * Working Advantage discounts Program. * Personal career and skill development opportunities You can also participate in Corporate sponsored events like the annual Blue & Green Walk, Community Volunteering opportunities, Organization-wide team-building outings, and more! Additional Information: HIRING ALERT: NEDS is actively taking precautions to protect our community, staff and partners during this time of medical emergency due to COVID-19. In order to be employed at NEDS, you must be vaccinated and boosted for COVID-19.When you join New England Donor Services you can expect competitive salaries and a great benefit package. Benefits include a generous paid time off program, BCBS Health and Dental Insurance, Healthcare Reimbursement Account, 2x Annual Salary Life Insurance, Pet Insurance, Flexible Spending Account (FSA), Short-Term and Long-Term Disability Coverage, 403(b) Retirement Contribution, Tuition Reimbursement, Employee Assistance Program and Discounts through Working Advantage.New England Donor Services is an equal opportunity employer and welcomes candidates from all backgrounds to apply to meet the needs of the communities we serve.Hear from some of our employees at www.neds.org/careers
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Job Details
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Posted 15 days ago