Indigo Books & Music is hiring an Accounts Payable Clerk (6 months contract)

MISSION The Clerk, Accounts Payable is responsible for reviewing and processing EDI and non-EDI vendor invoices and posting within the relevant accounting period. KEY PERFORMANCE METRICS - Accurate and timely processing of expense and trade invoices - Timely follow up and resolution of outstanding items - Corporate policy and procedure adherence on approval levels - Positive feedback from vendors and internal stakeholders KEY ACCOUNTABILITIES Functional - Responsible for the timely and accurate processing of invoices - Review indirect invoices for correct coding and approval levels as per corporate policy and guidelines - Manually input non-EDI invoices into SAP on a weekly basis accurately within approved limitations (direct & via Winshuttle) - Timely review and approval of employee expense reports against our T&E policy - Identify issues with invoices and follow up with vendors and/or internal teams for resolution - Identify exceptions on invoices with regards to price and/or quantity differences and generate the appropriate debit notes, and work in collaboration to investigate variances ensuring timely resolution - Conduct vendor statement reconciliations as required - Communicate with vendors in a professional and courteous manner - Proactively handle the accounts payable email inbox and respond to inquiries promptly - Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes - Proactively identify and anticipate customer and stakeholder expectations and needs - Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them People - Collaborate with others to drive flexible and iterative solutions, quickly and easily - Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself - Help others see the impacts of their efforts and proactively engage other functions to get input - Encourage others to freely share their point of view and be open to feedback Cultural - Model Indigo’s beliefs and convey a positive image in everything you do - Celebrate diversity of thought and have an open mindset - Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes - Embrace, champion and influence change through your team and/or the organization SCOPE Reports to: Manager, Accounts Payable Manager once Removed (MOR): Director VP, Finance & Accounting KEY RELATIONSHIPS Internal: - Interfaces and builds relationships with: Manager, Accounts Payable, Sr Manager, Finance & Accounting, VP Finance & Accounting, other members of the Finance & Accounting teams, varying Support Office departments, Retail Operations. External: - Interfaces with external vendors