The Accounts & Administrative Coordinator at Hire Hangar will maintain accurate financial records and deliver high-level administrative support to leadership and operations within a growing property management business. This is a full-time, remote role that blends detailed accounting functions with executive assistant responsibilities, requiring a highly organized and proactive professional.
What You'll Do
- Enter AP into the expense approval system with accurate coding by property and category
- Post all transactions into ResMan
- Ensure zero tolerance for miscoded or unposted transactions
- Pull all credit card transactions and match to receipts
- Investigate and resolve any gaps before posting
- Post fully reconciled transactions into ResMan
- Execute the utility bill-back process in ResMan on schedule
- Prepare delinquency sheets formatted for Smartsheet export
- Reconcile deposits and process payment corrections
- Maintain marketing cadence including Craigslist posts, Facebook group posts, and Locator emails
- Provide direct support to the Owner across scheduling, follow-ups, and task execution
- Support the Property Manager and broader operations with day-to-day administrative needs
- Maintain organization across Drive, Smartsheet, and email
What We're Looking For
- Bookkeeping or accounting experience, with direct experience in property management or real estate (non-negotiable)
- Hands-on experience with ResMan or similar property management accounting platforms
- Proven ability to manage AP, credit card reconciliation, and recurring operational tasks with high accuracy
- Strong written and spoken English with a professional, proactive communication style
- Demonstrated ability to provide coordinator-level administrative support to senior leadership
- Must have prior remote work experience
- Be fluent with remote collaboration tools and platforms (such as Slack, Zoom, Google Workspace, Smartsheet, or similar)
- Have ideally worked with US or UK-based companies
Nice to Have
- Experience supporting property owners or operations managers in a combined finance/admin capacity
- Familiarity with Smartsheet for reporting and task tracking
- Experience managing marketing or tenant-facing communications as part of an operations role
Technical Stack
- ResMan
- Smartsheet
- Google Workspace (Drive, Gmail, Sheets)
- Slack
- Zoom
- Excel / Google Sheets
Team & Environment
- Reports directly to the Owner
Benefits & Compensation
- Work with fast-growing global companies
- Build a long-term, remote career
- Competitive pay
- Real growth opportunities
Work Mode
- Remote position
- Must be located within US Time Zones (EST–PST)
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
