Responsibilities
- Lead daily operations and administrative coordination for the Student Services administrative staff team, ensuring consistent office coverage and workflow.
- Provide leadership and mentoring to direct reports and encourage cross training opportunities.
- Manage schedules, assign duties, and conduct performance evaluations.
- Ensure effective collaboration with College advising and other administrative units.
- Manage processing of graduate appointments.
- Coordinate appointment types and funding distributions.
- Process stipend changes, salary reallocations, and adjustments.
- Liaise with internal and external units for fellowships, special assignments and awards.
- Oversee resident course scheduling.
- Work with departmental leadership to meet teaching and instructional needs.
- Manage schedule updates, instructor assignments, and room logistics.
- Collaborate with staff on graduate student teaching and research assignments.
- Support the design and use of databases for student records, course offerings, and workload tracking.
- Oversee staff responsible for student and curriculum data collection and reporting.
- Manage administrative support for the Clinical Training Program, including accreditation-related data needs.
- Coordinate staff work on internship processes and clinical recruitment activities.
- Collaborate with faculty and program graduates to resolve data and reporting issues.
Requirements
- Ability to be detail-oriented
- Excellent communication (verbal and written), interpersonal, and problem-solving skills
- Basic proficiency with Microsoft Office 365
- Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience
Benefits
- Comprehensive medical, dental, and vision coverage
- Robust retirement plans
- Substantial paid time off which includes holidays, vacation and sick time
- 75% tuition discount, available to employees as well as eligible spouses and children
Work Arrangement
Hybrid
Team
Structure: Supervisory responsibilities include leading the Student Services administrative staff team.
Additional Information
- Employment with the University will require successful completion of background check(s) in accordance with University policies.
- Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
