Pearl Talent is seeking a Virtual Executive Assistant / Associate Chief of Staff (Real Estate Development) to act as the operational foundation for our organization. This role blends high-level executive support with hands-on operational coordination, serving as the central hub for communication, tasks, and projects.
What You'll Do
- Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones.
- Coordinate comprehensive travel logistics, including flights, accommodations, and meetings.
- Organize internal and external meetings, including board-level discussions.
- Handle professional and occasional personal administrative tasks for the CEO.
- Act as the central operational coordinator for all key tasks and projects.
- Track company priorities, deadlines, and deliverables across team members.
- Follow up with team members to ensure commitments are completed.
- Proactively identify blockers or risks and escalate to leadership.
- Maintain and optimize the company’s Notion workspace.
- Track project updates, task ownership, and company-wide priorities.
- Manage meeting documentation by converting discussions into structured tasks.
- Join Zoom meetings to capture action items and summarize key outcomes.
- Brief the CEO on takeaways, priorities, and next steps after meetings.
- Facilitate team access to the CEO for decisions or approvals.
- Assist with onboarding logistics for new team members when necessary.
What We're Looking For
- 3+ years of experience in executive assistance, operations coordination, or chief-of-staff support roles.
- Proven experience managing executive calendars, travel logistics, and complex scheduling.
- Exceptional organizational and task management skills; ability to manage multiple priorities.
- Excellent written and spoken English communication.
- Professional demeanor and ability to interact with senior leadership.
- Proactive, anticipatory, and solutions-oriented mindset.
- Comfort managing up and ensuring accountability across teams.
- High attention to detail and reliability with sensitive information.
- Confident participation in professional meetings and Zoom communications.
Nice to Have
- Experience supporting founders or executives in startups or small high-growth teams.
- Prior experience in real estate development or investment environments.
- Familiarity with operational documentation and knowledge management systems.
- Experience with AI productivity tools or automation platforms.
- Background in operations, project coordination, or chief-of-staff style roles.
Technical Stack
- Microsoft Office Suite
- Microsoft Teams
- SharePoint
- Notion
- Zoom
Team & Environment
You will join a lean, distributed team, reporting directly to the CEO while supporting the broader organization.
Benefits & Compensation
- Competitive salary based on experience and skills.
- Fully remote work from anywhere.
- Performance bonus based on data accuracy, reporting timeliness, and overall sales efficiency.
- Team incentives for maintaining 100% CRM hygiene and on-time reporting.
- Generous PTO in accordance with company policy.
- HMO coverage after 3 months for full-time, Philippines-based employees.
- Direct mentorship from international industry experts.
- Ongoing access to learning and development resources.
- Opportunities for global networking with professionals worldwide.
Work Mode
This is a fully remote, global position. We are open to candidates based in the Philippines (PH), Latin America (LATAM), or anywhere remote.
