Defense Holdings, Inc. (DHi) is seeking a Virtual Assistant to provide remote administrative support across multiple departments. You will manage a variety of tasks in a fast-paced environment, ensuring smooth coordination and operational support.
What You'll Do
- Provide general administrative support to teams, including scheduling, document preparation, and data entry.
- Handle routine inquiries and manage emails, calendar appointments, and communication.
- Assist in the coordination of virtual meetings, including scheduling, preparing agendas, and taking meeting notes.
- Help with research, task tracking, and follow-up actions as required.
- Assist in ensuring smooth coordination between virtual teams and departments.
- Support the operations manager in executing departmental tasks and ensuring deadlines are met.
What We're Looking For
- High School diploma or equivalent (Bachelor’s degree preferred).
- 2+ years of experience as a virtual assistant or in an administrative support role.
- Proficiency in Microsoft Office Suite, project management tools (e.g., Asana, Trello), and virtual meeting platforms (e.g., Zoom).
- Strong organizational and communication skills.
Nice to Have
- Experience working remotely in a virtual assistant role.
- Familiarity with cloud-based tools (e.g., Google Workspace, Microsoft 365).
- Ability to multitask and prioritize in a fast-paced environment.
Technical Stack
- Microsoft Office Suite
- Project management tools (e.g., Asana, Trello)
- Virtual meeting platforms (e.g., Zoom)
- Cloud-based tools (e.g., Google Workspace, Microsoft 365)
Team & Environment
You will report directly to the Operations Manager.
Benefits & Compensation
- Medical, Dental, and Vision Insurance
- 401(k) with company match
- Paid Time Off (PTO) and Holidays
- Life and Disability Insurance
- Professional development opportunities
- Competitive base salary commensurate with experience
Work Mode
This position operates on a hybrid work model based in the US.
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.
