Weave is seeking a Travel and Expense Administrator to oversee our corporate travel and expense program. In this remote position based in Mexico, you will be responsible for ensuring compliance with company policies, administering corporate credit cards, and providing excellent support to employees. You will report to HQ in Lehi, UT, and act as a key partner in managing our travel vendor relationships.
What You'll Do
- Establish operational excellence through strong processes, controls, and stakeholder support.
- Serve as the SAP Concur subject matter expert, overseeing system configuration, user access, policy rules, workflow automation, reporting, and AI utilization.
- Manage key integrations, such as Workday and Intacct, to ensure accurate reporting and financial reconciliation.
- Proactively drive enhancements that increase automation, accuracy, and scalability of the T&E process.
- Audit, maintain, and enforce the company's T&E policies in alignment with internal controls and compliance requirements.
- Monitor policy adherence, identify trends in policy violations, and lead corrective action plans.
- Perform travel vendor evaluations while managing contracts and relationships.
- Align travel tools and booking solutions to enhance visibility, compliance, and traveler satisfaction.
- Oversee corporate card issuance, credit limit approvals and maintenance, reconciliation, and delinquency monitoring.
- Produce monthly past-due reporting and collaborate with department leaders for timely resolution.
- Respond to employee inquiries regarding travel and expense policies, report submissions, and corporate credit card processes.
- Collaborate on special projects or assignments as needed, often cross-functionally with teams such as Finance, Accounting, HR, Legal, or IT.
What We're Looking For
- A Bachelor’s degree (or equivalent) in Finance, Business Administration, Accounting, or a related field is preferred.
- 5+ years of experience in leading expense reporting, finance operations, or a similar administrative function.
- Experience with T&E systems (e.g., Concur, Intacct, Workday, etc.) is required.
- Strong analytical and problem-solving skills.
- High attention to detail and organizational skills.
- Excellent English communication abilities, both written and verbal.
- Ability to handle confidential information with integrity and professionalism.
Nice to Have
- Experience with a corporate card program implementation.
- Experience managing relationships and or contracts with large travel companies such as Delta, Hilton, Marriott, Avis, Hertz, etc.
- Familiarity with a Purchasing Card Program vs. Travel Program.
- Experience working in a multinational environment is a plus.
Technical Stack
- SAP Concur
- Workday
- Intacct
Team & Environment
You will report to Blair Heilman, Director of Procurement, as part of our finance operations team.
Work Mode
This is a remote position for candidates based in Mexico.
Weave is an equal opportunity employer that is committed to fostering an inclusive workplace where all individuals are valued and supported. We welcome anyone who is hungry to learn, problem-solve and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics.
