Trident BPO is hiring a Transaction / Listing Coordinator Virtual Assistant to serve as the operational backbone for high-volume new construction real estate operations. In this role, you will manage property inventory from the early construction phase through final sale, ensuring listings are accurate, properly documented, and effectively marketed.
What You'll Do
- Accurately enter and maintain new construction listings in MLS and internal systems.
- Prepare all backend listing requirements to ensure properties are ready for 'live' listing status.
- Update listing prices in real time based on builder instructions.
- Organize and maintain digital showcases, virtual tours, and marketing assets.
- Update spreadsheets, marketing materials, and property flyers to ensure inventory accuracy.
- Maintain organized property documentation including disclosures, floor plans, and listing assets within Google Drive.
- Track photography requirements and ensure property media is properly uploaded and cataloged.
- Prepare and deliver sales reports for builder partners.
- Assist in maintaining repair and punch-list tracking sheets to ensure properties remain ready for showings.
- Trigger and monitor transaction workflows and automations within the CRM to ensure listing milestones are met.
- Support internal operations by tracking listing progress and ensuring timelines remain on schedule.
- Send regular updates to Buyer Agents regarding new inventory, price changes, and status updates.
- Respond to inbound inquiries regarding specific listings from agents and prospective buyers.
- Provide clear responses based on standard operating procedures.
- Assist with occasional weekend calls from agents, when needed.
What We're Looking For
- Detail-oriented and proactive approach.
- Highly organized with the ability to manage large volumes of listing data.
- Able to coordinate effectively with internal teams and builder partners.
Technical Stack
- MLS
- Internal systems
- Google Drive
- CRM
Work Mode
This is a remote position open to candidates located in the Philippines only.
