Allens is looking for a Team Executive to join our Practice Support team in our Sydney office. You will play a key role, working directly with Partners and senior legal operatives to support the financial and administrative management of their practices, including client reporting. This is a central position for enabling the smooth operation of our legal teams.

What You'll Do

Work closely with Practice Executives to gain a comprehensive understanding of their roles and establish a mentor/mentee relationship.
Assist Practice Executives with administrative duties associated with the financials of a matter including billing, e-billing, tracking of non-dispatched bills, missing timesheets, cost estimates and closure and archiving of matters.
Provide support during Practice Executives annual and sick leave.
Support Practice Executives with organising firm events including, corporate tables, business and industry events, client events, and staff events.
Assist Practice Executives by managing administrative client requirements and duties throughout the life cycle of a matter, ensuring consistent client service delivery across matter teams.
Provide guidance to others and be a source of information on drafting, producing documents and practice management process and procedures.

What We're Looking For

Experience in a similar role, ideally within a law firm (we are also open to experience in finance, accounting or other professional services firms).
A commitment to promoting operational excellence among Practice Support staff and leading by example.
Strong written communication skills and keen attention to detail, with the ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
Strong organisational skills and the ability to thrive in an environment of continuous change working with challenging clients or stakeholders.
A high degree of initiative, proactivity and problem solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems and work practices.
Strong influencing skills, with the ability to respectfully manage upwards with stakeholders.
A desire to learn, grow, network and mentor others.

Team & Environment

You will be part of the Practice Support team, working closely with Practice Executives to support Partners and senior legal staff.

Benefits & Compensation

Financial: market competitive fixed remuneration; generous incentive plan that recognises both billable and broader contribution, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
Unparalleled learning and development opportunities, coaching and support.
Unique Career Deal allows you to take control of your career and provides a transparent approach to career development.
International alliance with Linklaters means we are able to support secondments all over the world.
Opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

Work Mode

This role is based on a hybrid working model and is located at our Sydney office.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements.