What You'll Do
Coordinate end-to-end interview scheduling across phone, virtual, and in-person formats, aligning availability between candidates and interview panels. Prepare and distribute interview materials, including agendas, briefing documents, and logistical details, ensuring all participants are well informed.
Respond promptly to last-minute changes or scheduling conflicts, maintaining professionalism and minimizing disruptions. Support a positive candidate journey by providing timely communication and clear guidance throughout the hiring process.
Maintain up-to-date records in the Applicant Tracking System (ATS), ensuring data integrity and adherence to documentation standards. Monitor workflows for inconsistencies and support process improvements to enhance efficiency and compliance.
Generate and process offer letters, employment contracts, and related paperwork with accuracy. Facilitate internal approvals by coordinating with HR, Finance, and business stakeholders in line with company policies.
Act as a central contact for candidate inquiries, providing updates on logistics, timelines, and process status. Partner with hiring managers to clarify expectations, share progress, and ensure alignment on recruitment goals.
Support onboarding readiness by verifying completion of pre-hire requirements such as documentation, background checks, and system entries after offer acceptance.
Assist with recruitment campaigns, career events, and university hiring initiatives as needed. Contribute to special projects and deliver regular reporting, including dashboards and summaries on hiring activity.
Requirements
- Demonstrated attention to detail and strong organizational capabilities
- Proactive approach to problem-solving and task management
- Ability to adapt quickly in a fast-paced, high-volume environment
- Experience working with an Applicant Tracking System (ATS)
Work Mode
This role is based in the JAPAC region, with responsibilities centered locally. The position requires close coordination across time zones and regional teams.
