Responsibilities
- Manage the full Accounts Payable process, ensuring accurate and timely processing of invoices
- Process approximately 30–50 invoice postings per day
- Manage and review the AP email inbox (100–150 emails daily) to identify incoming invoices and documentation
- Utilize Bill.com to process invoices and payments
- Ensure proper integration and reconciliation between Bill.com and NetSuite
- Verify payment status by confirming whether invoices were paid through NetSuite or Bill
- Maintain organized and documented A/P processes
- Track and maintain vendor records and payment terms
- Manage two primary categories of payables: General overhead and recurring expenses
- Manage two primary categories of payables: Subcontractor payments tied to project payments
- Confirm payment status of projects in NetSuite prior to issuing subcontractor payments
- Bank reconciliations
- Inventory tracking support
- Vendor management and documentation
- Transaction review and reconciliation
- Assisting with broader accounting operations (end-to-end)
Requirements
- NetSuite (Required)
Nice to Have
- Bill.com
- Slack for internal communication
