Responsibilities
- Serve as the primary point person and Owner’s Representative for enterprise PMIS implementation and modernization initiatives.
- Lead transition efforts from legacy PMIS platforms, including Proliance, to Trimble Unity Construct (eBuilder).
- Oversee strategic planning, deployment, configuration, migration, integration, and optimization activities associated with PMIS modernization efforts.
- Coordinate implementation activities across PMO, IT, Finance, Facilities, consultants, vendors, and end-user groups.
- Develop PMO technology roadmaps aligned with organizational and operational objectives.
- Manage enterprise PMIS governance, system standards, workflows, and operational procedures.
- Lead migration planning and coordination activities associated with transitioning historical data, workflows, forms, reports, accounting data, and invoicing processes from Proliance into TrimbleUnity Construct (eBuilder).
- Coordinate system validation, quality assurance, and user acceptance testing activities to ensure successful deployment and operational readiness.
- Develop and maintain implementation schedules, issue logs, risk tracking, and deployment readiness plans.
- Coordinate with vendors, developers, finance teams, and business stakeholders to resolve implementation issues and support system stabilization efforts.
- Support integration and coordination between PMIS platforms and financial/accounting systems, including Deltek Costpoint.
- Understand capital program accounting processes, including budgeting, contract management, change orders, invoice review, payment applications, cost tracking, forecasting, and financial reporting.
- Coordinate implementation and support of invoicing workflows, approval routing, and financial controls within the PMIS environment.
- Collaborate with accounting, finance, and project controls teams to ensure accurate financial reporting, invoice processing, reconciliation, and audit readiness.
- Support configuration and testing of accounting-related workflows, reports, dashboards, and integrations.
- Assist stakeholders in resolving invoicing discrepancies, workflow issues, and financial system coordination challenges.
- Coordinate development and delivery of PMIS training programs for executive leadership, PMO staff, college/site users, contractors, consultants, accounting teams, and finance users.
- Serve as a central resource for user support, issue resolution, and operational guidance throughout implementation and post-go-live phases.
- Support change management initiatives to drive organizational adoption and long-term platform utilization.
- Develop user procedures, support documentation, training materials, and knowledge transfer resources.
- Coordinate communication between technical teams and business users to ensure alignment on system functionality and operational impacts.
- Lead post go-live support activities, including issue management, system stabilization, workflow refinement, and operational optimization.
- Manage prioritization, coordination, and implementation of post-go-live feature enhancements, upgrades, and continuous improvement initiatives.
- Monitor system performance, user adoption, invoicing workflows, and operational effectiveness while identifying opportunities for additional automation and efficiencies.
- Coordinate future releases, feature testing, and deployment activities with vendors and stakeholders.
- Analyze operational workflows and identify opportunities for process improvements and automation.
- Lead requirements gathering, system configuration, testing, and user acceptance activities.
- Coordinate integrations between PMIS platforms, ERP systems, financial systems, reporting tools, document management systems, BIM platforms, and asset management systems.
- Develop dashboards, reporting tools, and executive-level analytics supporting project and financial oversight.
- Support public-sector capital programs involving construction management, project controls, cost management, document controls, scheduling, invoicing, and compliance reporting.
- Collaborate with executive leadership, PMO teams, facilities groups, finance departments, and external consultants.
- Develop governance standards, workflows, reporting structures, and implementation strategies for enterprise capital systems.
Requirements
- Deep expertise in capital program delivery
- Strong technical acumen in PMIS platforms
- Experience with business process transformation
- Understanding of accounting and invoicing workflows
- Experience with data integration, reporting, user support, and stakeholder management
- Proven ability to lead transition from legacy PMIS environments
- Experience coordinating testing and training for enterprise systems
- Experience supporting post go-live operations
- Experience managing ongoing system enhancements
- Ability to serve as strategic liaison between executive leadership, PMO teams, IT departments, finance organizations, contractors, consultants, and operational stakeholders
