Facet is hiring a Senior Executive Assistant to provide comprehensive support to the President & COO. In this high-impact role within a fast-growing fintech company, you will manage initiatives, coordinate programs, and ensure seamless execution of daily operations.
What You'll Do
- Maintain and oversee initiatives across all company functions and go-to-market activities.
- Monitor program progress, flag delays, and facilitate rapid issue resolution to ensure on-time delivery.
- Anticipate needs and close gaps by proactively engaging with stakeholders to stay ahead of the President & COO.
- Oversee governance and prepare agendas for weekly initiative meetings to ensure alignment with strategic goals.
- Facilitate effective decision-making by coordinating information flow and ensuring timely communication between the President & COO and the leadership team.
- Develop, edit, format, and proofread presentation decks.
- Plan offsite and company event programming, including developing agenda content.
- Oversee in-person event execution and organize various company-wide virtual events.
- Manage the President & COO's personal and business calendars, ensuring all meetings align with strategic priorities.
- Manage meetings across the President & COO's leadership team and broader organization.
- Handle team record-keeping and PTO requests for the President & COO's organization.
- Coordinate travel arrangements, including flights, accommodations, and detailed itineraries.
- Submit expense reports and manage department expenses.
What We're Looking For
- Minimum of 8-10 years of experience supporting C-level executives, preferably COO or operational executives, in a fast-paced, high-growth environment.
- Willingness to travel as needed for offsites (1-2 times per month).
- Availability required during all business hours and as needed outside of standard hours.
- Proven experience managing complex business and personal calendars.
- Demonstrated ability to take accurate and comprehensive meeting notes and minutes.
- Exceptional organizational skills, with superior ability to manage multiple priorities, strong time management, meticulous attention to detail, and a highly organized approach.
- Strong project coordination skills, with experience managing timelines and deliverables.
- Outstanding written and verbal communication skills, with the ability to articulate information clearly, concisely, and professionally.
- Advanced proficiency in Microsoft G-Suite (Sheets, Docs, Slides) and experience with project management software like Salesforce and Gong.
- Demonstrated ability to handle highly sensitive and confidential information with discretion and integrity.
- Strong analytical and critical thinking skills, with the ability to identify problems, propose solutions, and make sound decisions independently.
- Ability to anticipate needs, prioritize effectively, and work independently with minimal supervision.
- High emotional intelligence with the ability to build strong relationships, navigate diverse personalities, and maintain composure under pressure.
Nice to Have
- Bachelor's degree preferred, or equivalent experience.
- Background within the fintech or technology sector.
- Highly preferred to be local to Fort Lauderdale/Miami.
- A solid understanding of business operations and the financial services industry.
- Experience in a growth-stage company or a similar fast-paced, evolving environment.
Technical Stack
- Microsoft G-Suite (Sheets, Docs, Slides)
- Salesforce
- Gong
Team & Environment
You will report directly to the President & COO.
Benefits & Compensation
- Base salary range: $100,000 - $115,000 + equity.
- Flexible PTO policy.
- Medical, dental, and vision insurance.
- 401(k) with employer match.
- Short and long term disability coverage (paid by Facet).
- Life insurance options.
- Paid parental leave.
- Certification reimbursement program.
- Work from anywhere in the US.
Work Mode
This is a remote position open to candidates anywhere in the United States.
Facet is an equal opportunity employer.
