Belmont Lavan Ltd is seeking a Senior Bookkeeper & Back Office Manager to take full ownership of all financial and back-office operations for three companies. This is a senior, hands-on role requiring high precision, independence, and a proactive approach. You will be the backbone of the organisation's financial health, working autonomously without daily management to ensure smooth operations from A to Z.
What You'll Do
- Take full ownership of all bookkeeping tasks, maintaining accurate records for three companies.
- Process income, expenses, and transactions, and perform bank reconciliations across multiple accounts.
- Manage accounts payable and receivable, including reviewing supplier invoices and creating customer invoices.
- Maintain contractor payment records, schedules, and validate hours against agreements.
- Prepare monthly financial summaries, reconcile balance sheet accounts and intercompany transactions.
- Manage accruals, prepayments, and prepare books fully up to trial balance.
- Assist external accountants with VAT returns, statutory filings, and year-end accounts, providing all necessary documentation.
- Monitor receivables, follow up on overdue invoices, and process contractor/supplier payments.
- Liaise with external accountants for VAT, payroll, and year-end, providing reconciliation reports and ledgers.
- Manage all financial files, digital archives, and compliance documentation.
- Handle utility management (water, electricity, council tax), recharging costs to clients, and managing supplier accounts and contracts.
- Oversee general office operations, including managing physical/digital post and monitoring shared inboxes.
- Handle queries from clients, suppliers, and contractors, prioritizing urgent matters.
- Maintain organised digital filing systems, prepare administrative templates, and implement process improvements.
- Work independently, identify needs proactively, solve problems, and exercise professional judgement.
What We're Looking For
- Minimum 5 years of experience in a senior bookkeeping role.
- Proven ability to prepare books up to trial balance independently.
- Strong proficiency in accounting software such as Xero, QuickBooks, or Sage.
- Excellent understanding of bookkeeping best practices.
- Experience managing AP, AR, reconciliations, journals, accruals, and prepayments.
- Ability to manage a multi-company workload effectively.
- Strong administrative, organisational, and communication skills with suppliers, contractors, and accountants.
- High attention to detail, accuracy, and the ability to work autonomously without supervision.
Nice to Have
- Experience working with small-to-medium sized businesses.
- Experience in multi-entity accounting.
- Understanding of international business operations (UK & EU).
- Experience supporting EOR/PEO, recruitment, or consulting organisations.
Technical Stack
- Xero
- QuickBooks
- Sage
Team & Environment
This role replaces a long-standing team member of 18 years. You will join a company with supportive leadership and a collaborative environment.
Benefits & Compensation
- Competitive salary.
- Remote working with flexibility.
- Long-term role security and stability.
- Full ownership and autonomy over your responsibilities.
- Supportive leadership and a collaborative environment.
- Opportunity to shape and streamline finance processes.
Work Mode
This is a fully remote position, open to global candidates. It can be structured as either part-time or full-time.
Belmont Lavan Ltd is an equal opportunity employer.
