Staff4Me is looking for a Scheduler to coordinate appointments and manage calendars to support smooth operations for our U.S.-based teams and clients. This role requires strong time management and proactive communication, particularly in healthcare or legal environments.
What You'll Do
- Coordinate and maintain calendars for multiple team members or departments
- Schedule client meetings, internal check-ins, consultations, and follow-ups
- Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
- Manage scheduling software and ensure calendar updates are prompt and error-free
- Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
- Communicate with clients and internal staff via phone, email, and instant messaging platforms
- Anticipate scheduling conflicts and offer practical solutions in real time
- Ensure appointment reminders and confirmations are sent out in a timely manner
What We're Looking For
- Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
- Excellent English communication skills—both verbal and written
- Strong organizational skills with an ability to manage multiple calendars and priorities
- High level of attention to detail and ability to work independently
- Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
- Time zone flexibility and ability to work in U.S. business hours
- Professionalism, discretion, and a client-focused mindset
Nice to Have
- Experience in healthcare, law, or service-based industries
- Familiarity with CRM or EMR systems
- Previous remote work experience with international teams
- Ability to adapt quickly to new systems and workflows
Technical Stack
- Google Calendar
- Microsoft Outlook
- Zoom
- Slack
- Calendly
Work Mode
This is a fully remote position open to global candidates. You must have time zone flexibility to work within U.S. business hours.
Staff4Me is an equal opportunity employer.
