Responsibilities
- Supervises and manages daily research administration tasks.
- Handles pre-award duties for intricate proposals, including program projects, ARPA-H, DOD, and DOE applications.
- Collaborates with faculty on proposal preparation and submission.
- Manages budgeting, analysis, and justifications for proposals; gathers information for protocols and non-technical components.
- Acts as a bridge between the Chair, Faculty, and Department Administrators.
- Stays informed about federal and university developments in research administration and complex regulations.
- May assist in submission coordination, budget preparation, and obtaining pricing quotes from other departments.
- Ensures accurate regulatory compliance of data collected from various sources and compiles grant submissions according to agency/university guidelines.
- Prepares and reviews all agency forms for submission.
- Enters grant budgeting documents online as needed.
- Obtains necessary signatures for proposal submissions.
- Initiates subaward setup through the SUBS system and hands off pre-award documents to Post-award for fund number entry.
- Collaborates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts.
- Implements and maintains procedures for efficient workflow and staff training.
- Reviews complex notice of award (NOA) documents, including sponsor award documents, and notes special terms and conditions.
- Tracks and maintains an online database of grants submitted, awarded, and rejected.
- Monitors and assists with the submission of annual agency reports.
- Works with the Post-Award unit on revised budgets.
- Oversees the transfer of PI grants and contracts into the institution.
- Coordinates support for complex grant-related information requests.
- Analyzes metrics and funding trends from the online database of grants.
- Manages the closure of complex sponsored project accounts.
- Submits final progress reports and invention statements to the appropriate agency.
- Follows up with PI to facilitate submission of delinquent final reports.
Requirements
- Bachelor’s degree or equivalent experience.
- Four years of relevant experience.
- Two years of grants administration experience.
Nice to Have
- Familiarity with S2S and SUBS systems.
- Knowledge of agency guidelines.
- Master's degree.
- Proficiency in Adobe Acrobat.
- Strong analytical thinking skills.
- Experience with computerized accounting.
- Computer literacy.
- Effective deadline management.
- Grant administration experience.
- Proficiency in IBM Cognos Analytics.
- Excellent interpersonal communication.
- Ability to learn new technologies.
- Experience with learning systems.
- Ability to maintain composure under pressure.
- Proficiency in Microsoft Excel.
- Proficiency in Microsoft Word.
- Strong oral communication skills.
- Knowledge of regulatory compliance.
- Supervisory management experience.
- Proficiency in Workday Software.
- Excellent written communication skills.
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Free Metro transit U-Pass for eligible employees.
- Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, and access to dietitians.
- Four weeks of caregiver leave to bond with a new child, with family care resources available.
- Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at the institution and 40% elsewhere after seven years of employment.
Compensation
Not specified
Work Arrangement
Remote
Team
Radiology Department
Other
- Typical office environment with standing or walking.
- Repetitive wrist, hand, or finger movement (PC Typing).
- Use of office equipment.
- External candidates receiving an offer will undergo pre-employment screening, including criminal background check, drug screen, employment and education verification, physical examination, certain vaccinations, and governmental registry checks. All offers are contingent upon successful completion of required screening.
Not specified
