Washington University in St. Louis is hiring a Research Administrator for its Radiology department. This role plays a vital part in the sponsor project life cycle, ensuring research proposals meet sponsor guidelines and are successfully submitted. You will support faculty, center directors, and staff throughout the pre-award stage and manage a portfolio of post-award and payroll activities for a research-intensive department.

What You'll Do

Provide oversight and day-to-day management of research administration.
Perform pre-award duties for complex proposals, including program projects, ARPA-H, DOD, and DOE grants.
Work with faculty in proposal preparation, submission, and budgeting.
Act as liaison between the Chair, Faculty, and Department Administrators.
Stay current on federal and university developments regarding research administration.
Compile data and ensure accurate regulatory compliance for grant submissions.
Work with Principal Investigators to compile and submit entire grant applications.
Prepare and review all agency forms for submission.
Enter grant budgeting documents online and obtain necessary PI and institutional signatures.
Initiate subaward setup through the SUBS system.
Coordinate with Post-award unit and OSRS for timely implementation of contracts.
Manage reviews of complex notices of award (NOA).
Track and maintain an online database of grants submitted, awarded, and rejected.
Monitor and assist with submitting annual agency reports like RPPRs.
Team with the Post-Award unit on revised budgets.
Oversee the proper transfer of PI grants and contracts into and out of WashU.
Coordinate support for complex grant-related information requests.
Analyze online database metrics and funding trends.
Manage and monitor complex sponsored projects budgets and ensure timely expenditures.
Identify and assign payroll to appropriate sources, entering directly into Workday with PI approval.
Approve purchasing documents and guide purchasing staff on appropriate expenditures.
Manage subawards, including invoice review and approval.
Check for accuracy and troubleshoot fund profile setups and financial reports.
Create correspondence with granting agencies.
Serve as liaison with SPA to ensure timely fund setup.
Ensure human and animal study protocols are associated with the correct proposal or award.
Prepare monthly financial reports for complex research accounts and discuss with PIs and leadership.
Assist in reconciling funds and monitoring spending levels, overdrafts, and cost sharing.
Work with PIs on fund management and necessary budgetary changes.
Manage Cores and Subcores, program income, bridge/seed, and institutional funds.
Perform data gathering, analysis, and reporting on Center equipment inventories.
Design and implement reporting databases for Cores/Subcores to track services for billing.
Prepare, send, and monitor invoices for services performed by the Cores.
Assist in preparing financial and summary information for Director/Associate Director meetings and reports.
Serve as liaison, communicating policies and procedures to Center Investigators and staff.
Distribute, monitor, track, and report on performance survey results.
Coordinate all Center lectures, scientific forums, workshops, and advertising.
Participate in all Center-related meetings and symposiums.
Assist senior leadership with special projects as requested.

What We're Looking For

Bachelor’s degree or a combination of education and/or experience substituting for minimum education.
4 years of relevant experience.
2 years of grants administration experience.