FreedUp is looking for a Remote Executive Operations Assistant to provide high-level support to the CEO in a fast-paced, process-driven environment. This role is ideal for a systems-oriented professional who excels at taking ownership of key operational processes and thrives on creating order within digital systems.
What You'll Do
- Attend weekly partner meetings as a listener and note-taker, synthesizing key decisions, action items, and themes.
- Manage and triage the Executive's professional Gmail inbox using a structured four-folder system.
- Organize and protect the Executive's Google Calendar, schedule meetings via Slack, and uphold meeting quality standards.
- Manage delegated tasks, onboarding checklists, and projects within ClickUp, including creating tasks from Gmail.
- Record repetitive processes using Loom to build SOPs and maintain documentation in Notion.
- Provide future support for administrative and compliance tasks like small business recertification.
What We're Looking For
- 3+ years of experience as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager.
- Excellent written communication skills with a clear, structured, and professional tone.
- Strong note-taking and synthesis abilities, capturing decisions and action items effectively.
- High attention to detail in all documentation, scheduling, and task tracking.
- Ability to maintain confidentiality and discretion in sensitive conversations.
- Strong organizational and prioritization skills, with comfort enforcing structure and workflows.
- Ability to work independently while receiving and implementing weekly feedback.
- Proven comfort working within structured digital systems, including: Gmail, Slack, Notion, Loom, Toggl, ClickUp, and Google Calendar.
- Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Technical Stack
- Gmail
- Slack
- Notion
- Loom
- Toggl
- ClickUp
- Google Calendar
Team & Environment
You will work closely with the CEO and an EA Manager through a structured onboarding program, reporting directly to the CEO.
Benefits & Compensation
- International work experience.
- Fully remote work from anywhere.
- Supportive and collaborative team environment.
- Learning and development opportunities.
- Potential Performance Bonuses.
- Paid Time Off (PTO).
- Health Maintenance Organization (HMO) coverage after 3 months.
- Compensation range: $1,000 - $1,600 per month, based on experience.
Work Mode
This is a fully remote, global position. Candidates must be based in Latin America (LATAM).
FreedUp is an equal opportunity employer.
