FreedUp is looking for a Remote Executive Operations Assistant to support the CEO in a fast-growing, process-driven environment. This role is designed for someone who thrives in structured workflows and values clarity and high communication standards.
What You'll Do
- Attend weekly partner meetings as a listener and note-taker, capturing decisions, action items, and key themes.
- Clean and manage the Executive's professional Gmail inbox, implementing and maintaining a four-folder triage system.
- Manage the Executive's Google Calendar, protecting pre-scheduled time blocks and ensuring meetings follow quality standards.
- Manage tasks, onboarding checklists, and delegated projects in ClickUp, creating tasks from Gmail via integration.
- Record repetitive processes using Loom to build SOPs and maintain documentation and workflows within Notion.
- Provide assistance with annual/biennial small business recertification and navigating government systems.
What We're Looking For
- 3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager.
- Excellent written communication skills with a clear, structured, and professional tone.
- Strong note-taking ability with skill in synthesizing decisions and action items.
- High attention to detail in documentation, scheduling, and task tracking.
- Ability to maintain confidentiality and discretion in sensitive conversations.
- Strong organizational and prioritization skills.
- Comfort enforcing structure, such as calendar standards, inbox rules, and task workflows.
- Ability to work independently while receiving weekly feedback.
- Comfortable working in structured digital systems, including: Gmail, Slack, Notion, Loom, Toggl, ClickUp.
- Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.
Technical Stack
- Gmail
- Slack
- Notion
- Loom
- Toggl
- ClickUp
- Google Calendar
Team & Environment
You will work closely with the CEO and an EA Manager, reporting directly to the CEO.
Benefits & Compensation
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
- Compensation: $1,000-$1,600 per month (based on experience)
Work Mode
This is a fully remote, global position.
FreedUp is an equal opportunity employer.
