FreedUp is looking for a Remote Executive Operations Assistant to support the CEO in a fast-growing, process-driven environment. This role is designed for someone who thrives in structured workflows and values clarity and high communication standards.

What You'll Do

Attend weekly partner meetings as a listener and note-taker, capturing decisions, action items, and key themes.
Clean and manage the Executive's professional Gmail inbox, implementing and maintaining a four-folder triage system.
Manage the Executive's Google Calendar, protecting pre-scheduled time blocks and ensuring meetings follow quality standards.
Manage tasks, onboarding checklists, and delegated projects in ClickUp, creating tasks from Gmail via integration.
Record repetitive processes using Loom to build SOPs and maintain documentation and workflows within Notion.
Provide assistance with annual/biennial small business recertification and navigating government systems.

What We're Looking For

3+ years as an Executive Assistant, Operations Assistant, or Client-Facing Project Manager.
Excellent written communication skills with a clear, structured, and professional tone.
Strong note-taking ability with skill in synthesizing decisions and action items.
High attention to detail in documentation, scheduling, and task tracking.
Ability to maintain confidentiality and discretion in sensitive conversations.
Strong organizational and prioritization skills.
Comfort enforcing structure, such as calendar standards, inbox rules, and task workflows.
Ability to work independently while receiving weekly feedback.
Comfortable working in structured digital systems, including: Gmail, Slack, Notion, Loom, Toggl, ClickUp.
Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.