FreedUp is looking for a Remote Executive Operations Assistant to provide dedicated support to our Founder and CEO. In this role, you will be central to managing communication, optimizing time, and supporting key operational and content workflows for a fast-growing organization.

What You'll Do

Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero.
Triage and respond to the majority of incoming emails independently, ensuring responses within 24 hours.
Implement and maintain a structured inbox workflow and prioritization system.
Draft and send responses on behalf of the Founder while maintaining his communication style.
Manage and optimize the Founder’s calendar to support productivity and focus.
Schedule meetings based on strategic priority levels (prospects, partners, investors).
Protect deep work time in the mornings and organize meetings primarily in the afternoons.
Maintain proactive communication with the Founder regarding priorities and updates.
Respond to parents, partners, and stakeholders in a professional and trust-building manner.
Support task management workflows using Asana.
Lead weekly check-in meetings with the Founder using a structured 'Big Three' agenda.
Improve operational efficiency by identifying repeatable or delegable tasks.
Assist with Meta ads campaign management and reporting.
Support social media content management.
Assist with podcast production workflows (audio coordination, RSS feed management, distribution).
Document playbooks and SOPs for repeatable content production tasks.

What We're Looking For

3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive.
Exceptional written English communication skills with the ability to represent an executive professionally via email.
Proven experience managing high-volume inboxes and maintaining structured email systems.
Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice.
Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently.
Experience with calendar management and strategic meeting coordination.
Highly organized, structured thinker with a systems mindset.
Strong attention to detail and follow-through.
Proactive problem-solver who anticipates needs and communication requirements.
High emotional intelligence and professional judgment when handling external communication.
Comfortable responding on behalf of an executive once communication style is learned.
Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar).
Ability to work independently while maintaining consistent communication with leadership.
Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset.