Uptalent.io is seeking a Remote Executive Assistant with the potential to grow into an Operations Associate. This is not a typical administrative position; it’s a direct path into operations leadership. You will begin by providing high-level support to the company’s Founder and transition into developing internal systems across property management, investor relations, construction, and leasing.
What You'll Do
- Manage the Founder’s calendar, tasks, email, and meeting coordination
- Maintain and organize CRM (HubSpot) and Google Drive
- Format, proofread, and file key documents like pitch decks, contracts, and investment memos
- Coordinate stakeholder meetings and ensure agenda alignment
- Collect KPIs from property management staff and assist in leasing and renewal coordination
- Support communications with vendors and contractors
- Develop and refine SOPs for leasing, vendor management, investor communications, and onboarding
- Document and maintain process guides using Google Docs, Loom videos, and checklists
- Coordinate workflows between acquisitions, renovations, and lease-up phases
- Manage vendor and partner databases, tracking compliance and performance metrics
- Support recruiting and onboarding of new team members
What We're Looking For
- 3–5 years of experience in operations within real estate, FinTech, Proptech, or a related field
- Proven ability to create or refine operational processes, not just follow them
- Strong autonomy, time management, and coordination skills across multiple teams
- Excellent digital organization, attention to detail, and written communication
- Proficiency in Google Workspace, HubSpot (or similar CRMs), and project management tools like Asana
- Availability during Pacific or Mountain Time working hours
- Genuine passion for innovation in solving affordable housing challenges
Technical Stack
- Google Workspace
- HubSpot
- Asana
Team & Environment
You will have direct collaboration with the Founder and senior team, reporting directly to the Company Founder.
Benefits & Compensation
- Full-time remote work with flexible hours
- Direct collaboration with the Founder and senior team
- Fast-track growth into leadership in a mission-driven company
- In-depth exposure to acquisitions, capital raising, leasing, asset management, and operations
- Opportunity to help shape internal systems as the company scales toward 500+ units
Work Mode
This is a fully remote position.
Uptalent.io is a mission-driven company focused on solving affordable housing challenges.
