Horizon Recovery is hiring a Remote Administrative Support professional. This role provides structured, execution-focused administrative support to a General Contracting team, focusing on repeatable tasks following established procedures and checklists. It is strictly administrative and involves subcontractor setup, document control, inbox management, and CRM data accuracy for business development and preconstruction activities.
What You'll Do
- Create subcontractor and vendor profiles in BuilderTrend as requested.
- Send standard qualification request emails and confirm receipt of required documents.
- Upload and organize qualification documents in BuilderTrend, activating vendor records upon completion.
- File all documents using established naming conventions and folder structures.
- Track expiration dates and send renewal requests for insurance and agreements.
- Update backlog and bring existing vendor records up to date.
- Monitor estimating and preconstruction inboxes during assigned hours.
- Save and file inbound estimates, quotes, and attachments to correct project folders.
- File relevant email threads and attachments without altering content.
- Maintain organized project correspondence archives.
- Maintain organization of prospect and preconstruction project folders.
- Apply standard naming conventions and version control consistently.
- Ensure new and revised documents are stored in correct locations.
- Archive outdated or superseded files per company standards.
- Close out and archive lost projects, including status updates in BuilderTrend.
- Enter and update project data in Pipedrive as directed by internal staff.
- Complete required project detail fields using only provided information.
- Flag missing, unclear, or incomplete data for follow-up without making independent assumptions.
- Follow written procedures, checklists, and templates exactly as provided.
- Maintain strict confidentiality of pricing, contracts, and proprietary data.
- Communicate task completion and note missing items or exceptions.
- Escalate any task that falls outside defined processes to internal staff.
What We're Looking For
- Strong administrative and document management experience.
- High attention to detail and accuracy.
- Ability to follow structured processes without deviation.
- Excellent organizational and file management skills.
- Clear written communication and reliable follow-through.
- Comfortable working with cloud file systems and project folders.
Nice to Have
- Familiarity with BuilderTrend or similar construction/project management platforms.
- Experience working with CRM systems such as Pipedrive.
- Background supporting construction, estimating, or preconstruction teams.
Technical Stack
- BuilderTrend
- Pipedrive
Team & Environment
This role supports a General Contracting team.
Work Mode
This is a fully remote position.
