HERA Organics is seeking a Project Support Specialist to join our project team focused on advancing precision medicine. In this role, you will provide essential cross-functional support to contribute toward the efficient management of clinical studies.

What You'll Do

Create and maintain the project timeline in MS Project or similar system, ensuring updates are captured, documented, and distributed.
Schedule internal and external meetings, assist with agenda preparation, take and circulate minutes, and file documents in the Trial Master File.
Perform activities in the Clinical Trial Management System (CTMS) including maintaining milestone dates, contact lists, enrolment projections, and submitting helpdesk tickets.
Prepare, assign, and document study-specific training; manage training records and escalate gaps as needed.
Establish and maintain a study-level SharePoint site or similar shared working space and manage user access.
Create project-specific email boxes and maintain appropriate access for study team members.
Manage user access to study systems by submitting requests and periodically reviewing access.
Order study supplies, initial binders, and manage the collection, collation, and shipping of study materials.
Maintain various study trackers as directed by project leadership.
Send communications to study sites and investigators, including SUSARs, email blasts, and newsletters.
May support the distribution and tracking of IND Safety Reports/SUSARS/CIOMS.
May support the translation process of site-level documents per local standards.
May act as a point of contact for project-related requests from team members, Sponsors, and vendors.
Support the preparation, distribution, and reconciliation of study materials.
May support team leaders with the production of study reports on initiation, activation, and recruitment.
Perform other duties as assigned by the Project Manager, Clinical Trial Manager, or other Project Leadership.

What We're Looking For

A 4-year college degree, or equivalent experience, ideally in a business, scientific, or healthcare discipline.
A minimum of 2 years of relevant experience as a Clinical Trial Assistant, Clinical Support Specialist, or similar role.
Fluency in the Microsoft Office package (Outlook, Word, Excel, PowerPoint).
A customer service demeanor demonstrating flexibility, teamwork, and keen attention to detail.
Ability to communicate proficiently in English, both verbally and in writing, at a professional level.
Working knowledge of ICH-GCP, Precision SOPs, and regulatory guidance.
Solid interpersonal skills and strong self-motivation.
Detail-oriented and able to work and plan independently as well as in a team environment.
Strong written and verbal communication skills.
Commitment to performing professionally consistent with Precision Principles.

Technical Stack

MS Project
Microsoft Office (Outlook, Word, Excel, PowerPoint)
Clinical Trial Management System (CTMS)
SharePoint

Team & Environment

You will be a member of the project team, reporting to a Project Manager, Clinical Trial Manager, or other Project Leadership.

Work Mode

This position is based in Slovakia.

Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.